Bullpen
Executive Assistant to CEO
A high‑growth real estate investment and development platform is seeking a senior‑level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high‑impact EA role—acting as the CEO’s right hand to drive communication, protect time, and ensure execution across a fast‑moving environment.
What You’ll Do
- Executive Support
- Manage and optimize a complex, fast‑changing CEO calendar
- Prioritize the week across acquisitions, capital markets, portfolio, and operations
- Draft emails, summaries, and communication on behalf of the CEO
- Coordinate with internal teams, investors, lenders, brokers, and advisors
- Investor & Internal Coordination
- Prepare materials for investor and internal meetings
- Organize calls, agendas, notes, and follow‑ups
- Support capital markets tasks, including decks, docs, and coordination
- Travel, Events & Logistics
- Plan travel, conferences, dinners, property tours, and events
- Ensure logistics are proactive, accurate, and seamless
- Execution & Workflow Management
- Track tasks, deadlines, and follow‑ups—own the “close the loop” function
- Protect the CEO’s time and filter inbound requests
- Manage documents, files, and systems across GSuite
- Handle personal logistics that influence business scheduling and output
- Use AI tools to draft, summarize, and streamline workflows
- Leverage GSuite and project management tools to keep operations running smoothly
Who Thrives in This Role
- Experience
- 5–12+ years supporting a CEO, founder, or investment executive
- Experience in real estate, private equity, VC, family office, or high‑growth environments
- Strong track record supporting executives with heavily external‑facing responsibilities
- Polished writer with strong professional presence
- Discrete, reliable, and strong judgment
- Anticipatory, proactive, and calm under pressure
- Tech‑forward and highly organized
- Bonus Experience (Nice to Have)
Base pay range: $110,000 – $140,000 per year.
Location: San Francisco, CA.