Beacon Hill is hiring: Executive Assistant in Marin City

Our client is looking for a highly organized and resourceful Executive Assistant to provide dedicated support to a senior leader/co‑founder at a hedge fund.

Base pay range

$80,000.00/yr - $110,000.00/yr

What You’ll Do

• Serve as the primary administrative partner for a co‑founder/senior executive.
• Coordinate complex calendars across multiple time zones and anticipate scheduling needs.
• Organize meetings, book conference spaces, and manage video conferencing logistics.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Assist with office operations, document organization, and workflow tracking.
• Provide on‑site support for technology and troubleshooting as needed.
• Collaborate with the New York‑based EA to ensure smooth cross‑office communication.
• Maintain professional and confidential interactions with internal teams, investors, and external partners.
• Help with investor meeting coordination and logistics for offsite events.
• Support research‑related tasks and assist with firm‑wide initiatives.
• Partner with finance for expense tracking, reimbursements, and allocations.

What We’re Looking For

• 1–3+ years of experience supporting senior executives; exposure to finance or start‑up environments is a plus.
• Strong proficiency with Outlook, Zoom, and office technology.
• Exceptional organizational skills and attention to detail.
• Ability to manage competing priorities in a fast‑paced setting.
• Professional, approachable, and solutions‑oriented mindset.
• Excellent written and verbal communication skills.

Location

• Based in San Francisco Bay Area.
• Role is 5 days onsite, with flexibility.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self‑identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.