SAFY of America is hiring: Executive Assistant in Delphos

This range is provided by SAFY of America. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $75,000.00/yr

As the Executive Assistant you will be responsible for completing administrative support duties for members of the Executive Leadership Team and President/Chief Executive Officer of SAFY.

• Seeking candidates located in Delphos, Ohio or in one of our SAFY States - AL - CO - IN - KY -NV - OH - SC.

Who We Are

At SAFY, our mission is Preserving Families & Securing Futures. For 40 years, our work has rested on a single, radical idea – children belong in families. We believe that every child and family deserves the opportunity to reach their full potential. We are a team of 500 employees across seven states providing services such as Family Preservation & Reunification, Behavioral Health, Therapeutic Foster Care, Adoption Services and Older Youth Services so the families and children we serve can build resilience and thrive.

What You’ll Do

• Reviews correspondence to President/CEO and prepares responses.
• Keeps the President/CEO on task including actively managing a fluid calendar and reading, printing and efiling the President/CEO’s email traffic while the President/CEO is in meetings.
• Maintaining President/CEO appointment/travel schedule and monitoring traffic to the President/CEO.
• Assists with scheduling of weekly meetings, conference calls, etc. between CEO and members of the Executive Leadership Team.
• Participates in business meetings and interacts with the Board of Directors.
• Prepares agendas and assembles information for meetings.
• Ensures meeting minutes (for Board meetings, Board committee meetings, misc.) are drafted and distributed in a timely manner.
• Understands leadership and Board member dynamics and acts as communication liaison to the Board of Directors and all staff when requested by President/CEO.
• Responsible for securing contracts with hotels, providing rooming lists, submitting menu selections and any other ancillary assignments associated with off-site meetings for Executive Leadership Team and Board of Directors.
• Offer support and complete various assignments as requested by members of the Executive Leadership Team.
• Assist (as needed) with special SAFY events, such as sending thank you letters to donors, etc.
• Assist with Board Appeal Letters (tracking and subsequent thank you’s, etc.).
• Exercise discretion and maintain a strict adherence to all confidential information

Other

• Establish and maintain a positive working relationship with all levels of SAFY staff by participating in joint meetings, and problem identification and resolution.
• Establish and maintain a supportive and positive working relationship with youth, foster parents, referring agencies, and other SAFY stakeholders.
• Attend relevant in-house and external seminars, trainings, conferences and workshops to develop and enhance knowledge in the designated area as well as achieve relevant education hours per year to enhance professional and job‑related skills.
• Attends required meetings within division, region, and central office (team and/or community partners).
• Participate in assigned committees and chairs if so appointed. If appointed, maintains liaisons with state and national organizations.
• Meets regularly with supervisor to discuss issues and performance.
• Submit monthly/quarterly reports to immediate supervisor.
• Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents, referral sources and the public.
• Other duties as assigned by supervisor

Qualifications

• Education: Associate degree in related field. Bachelor’s degree preferred
• Experience: Five years of experience in an executive administrative capacity, in which three years include supervising staff and working directly with executive management

Skill Set

• Strong attention to detail and accuracy and ability to multi-task.
• Ability to work calmly and effectively under pressure. Strong organizational skills to prioritize workload.
• Excellent communication and customer service skills, both oral and written.
• Ability to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating information.
• Technology proficient with excellent computer skills in Microsoft Office/Office 365 Suite, Bill.Com, webinar setup, agency databases and online systems
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Demonstrated proactive approaches to problem‑solving with strong decision‑making capability
• Highly resourceful team‑player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast‑paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

What We Offer

• Targeted hiring range: $50,000.00 - $75,000.00
• Compensation is commensurate with transferrable experience, education and licensure of candidate, location of the position, along with internal equity and budgeted amount for the role.
• Comprehensive benefit plan options including Medical, Dental, Vision, Disability, Life Insurance, Flexible Spending and Health Savings account options to meet your needs
• 401(k) Retirement plan with company match
• 10 paid holidays & up to 3 float holidays per year, generous sick & vacation time and an additional day off for your birthday
• All regular full and part time staff are eligible for quarterly and/or annual bonuses
• Tuition Reimbursement up to $5,000 each year
• CEU Reimbursement up to $1,000 each year
• On demand access to earned wages through Zayzoon
• Gain leadership skills, develop your clinical expertise, or earn CEUs with access to over 1,000 courses on our learning platform or through our talented in‑house training department
• Clinical Supervision Reimbursement up to $300 per month
• Employee Assistance Program with 6 free visits per year
• Support Services for alternative Health Insurance and benefit credit reimbursement options
• Employee and Foster Parent Referral bonus program
• Adoption Assistance
• Your choice of company paid cell phone or phone stipend

SAFY is proud to be an equal employment opportunity employer and is committed to maintaining a non‑discriminatory work environment. SAFY does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, arrest record, conviction record, or any other personal characteristic protected by applicable law. This policy covers all programs, services, policies, and procedures of SAFY, including recruiting, hiring, training, promotion, and administering all personnel actions, such as compensation, benefits, transfers, layoffs or terminations.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Non‑profit Organizations