Executive Assistant Job at NEEDS Center in Boston

Executive Assistant – High Profile VVIP Family

Location: United Arab Emirates (includes domestic and international travel)

Schedule: Full Time, flexibility required

Confidentiality Level: Highest / NDA required

The EA will provide comprehensive administrative, logistical, and lifestyle support to a high‑profile VVIP family from UAE. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.

This position is based in United Arab Emirates and you will live there full time, along with international travel.

Key Responsibilities

• Manage an active and dynamic schedule across multiple time zones
• Coordinate high‑level meetings, appointments, and private events
• Prepare confidential correspondence, reports and briefing documents
• Handle personal and business communications on behalf of the family and main principal
• Manage records, documents and reports

Lifestyle and Personal Supports

• Oversee personal errands, gifting, luxury brand arrangements and bespoke requests
• Coordinate medical and wellness appointments

Household & Staff Coordination

• Liaise between the family and household staff (drivers, nannies, chefs, butlers, security)
• Ensure smooth execution of household operations across multiple residencies
• Support event planning for intimate gatherings and large‑scale functions

Confidentiality

• Uphold strict privacy standards and information‑control protocols
• Work in alignment with the Private Office to main discretion
• Handle sensitive information with complete confidentiality and professionalism

Qualifications

• Demonstrated ability to manage complex logistics and last‑minute changes
• High level of emotional intelligence, cultural sensitivity and discretion
• Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps)
• High level of professional etiquette
• Ability to work in a fast moving, 24/7 environment with flexibility
• Ability to live in the United Arab Emirates and travel internationally
• Valid Passport
• Anticipatory thinking – understands the needs before they arise
• Organization and multitasking – able to juggle multiple priorities under pressure
• Discretion – the highest level of confidentiality and loyalty
• Adaptability – comfortable with rapid schedule changes and high expectations
• Communication – professional, clear and culturally aware
• Problem‑solving – resourceful, solution‑orientated, and calm under stress
• Professional presence – polished, diplomatic, and trustworthy

Additional Information

• Residency in United Arab Emirates provided
• Accommodations Provided