UAMS - University of Arkansas for Medical Sciences is hiring: Executive Assistan

Join to apply for the Executive Assistant II role at UAMS - University of Arkansas for Medical Sciences

Closing Date: 02/28/2026

Type of Position: Management – Operations

Job Type: Regular

Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Department: RESH | Associate VC

Department’s Website:

Summary of Job Duties: The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both.

The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks.

The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others.

Qualifications

• Bachelor's degree plus three (3) years of administrative or related experience or
• High School diploma/GED plus seven (7) years of administrative or related experience required.

Knowledge, Skills & Abilities

• Experience in healthcare administration, business administration, or related field.
• Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe, and PowerPoint.
• Experience in Workday.

Responsibilities

• Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance.
• Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division of Research and Innovation.
• Monitors financial records and general expenditures, works with the Divisional Chief of Staff and the financial analyst to determine budgets in accordance with division spending.
• Performs other duties as assigned.

Salary Information

commensurate with education and experience

Required Documents to Apply

• List of three Professional References (name, email, business title)
• Resume

Recruitment Contact Information

Please contact askrecruitment@uams.edu for any recruiting related questions.

Pre-employment Screening Requirements

• Criminal Background Check, Financial Credit Check

Physical Activities

Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity: Standing

Occasional Physical Activity: Walking

Benefits Eligible

Yes