Executive Assistant II Job at University of Arkansas System in Little Rock

Job Overview

Executive Assistant II at University of Arkansas System, supporting the Division of Research and Innovation.

Summary of Job Duties

The Executive Assistant provides administrative support to the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, maintaining calendars, scheduling appointments, arranging travel, and coordinating meetings and event planning. The role also performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division.

Responsibilities

• Maintain calendars, schedule appointments, coordinate meetings, and arrange travel for senior research leaders.
• Perform general office management functions: order supplies, request services, complete requisitions, renew memberships, and assist with travel arrangements.
• Monitor financial records and expenditures, working with the Divisional Chief of Staff and financial analyst to determine budgets in accordance with division spending.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree plus three years of administrative or related experience.
• High School diploma/GED plus seven years of administrative or related experience required.

Knowledge, Skills & Abilities

• Experience in healthcare administration, business administration, or related field.
• Working knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint, Adobe).
• Experience in Workday.

Benefits Eligible

Benefits are available for eligible positions only. Eligible benefits include medical, dental, vision plans, holiday/vacation/sick leave, education discount, retirement matching up to 10% matched contribution, basic life insurance up to $50,000, career training and educational opportunities, merchant discounts, and concierge prescription delivery on the campus.

Equal Opportunity

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy.