Executive Assistant (Remote) Job at House Buyers of America, Inc. in Houston

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives, a high level of accuracy, attention to detail, and the ability to work independently and solve problems. You will need to be available after regular hours when required and handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do

• Manage and prioritize the CEO's calendar/schedule.
• Manage CEO's inbox, including screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
• Provide executive administrative support for projects by performing analyses and preparing appropriate supporting documentation to assist executive leadership.
• Coordinate adherence to deadlines and completion of special projects, correspondence, and reports. Provide support by developing and refining presentations as required by members of the executive leadership team.
• Plan and organize meetings.
• Sit in on meetings and report back to the CEO, communicating CEO priorities in meetings.
• Bid out vendors and key resources needed by the company. Negotiate the best pricing and terms.
• Assist with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
• Responsible for updating task management software for key action items.
• Responsible for communication support across the practice area.
• Compile meeting agendas and minutes as needed.
• Perform routine administrative tasks such as filing and drafting correspondence.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare responses to correspondence containing routine inquiries.
• Maintain strict confidentiality of the company and executive information.
• Occasionally interview candidates.
• Perform various administrative functions as requested.

About You

• 3+ years of related experience as an executive assistant.
• 10+ years of administrative experience.
• Strong communication skills (both written and verbal).
• Strong skills within MS Office Suite.
• Ability to develop presentations and materials that are client and/or executive management ready.
• Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred.

Why we are a great place to work

• Our company is FULLY REMOTE!
• Our awesome company culture includes: competitive pay, great benefits, great people, casual dress, team events, and a work hard/play hard environment.
• Revenue increased 67% year over year Jan-Nov 2025.
• Acquisitions increased 71% year over year Jan-Nov 2025.
• Dispositions increased 70% year over year Jan-Nov 2025.
• We’re continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC!

House Buyers of America is a residential real estate investment company founded in 2001 and headquartered in Tyson's Corner, VA. We buy, renovate, and resell a high volume of homes, offering a guaranteed, fast, and hassle‑free sale to people who want to sell their house without paying a Realtor commission. We have a history of strong growth and success, having bought and sold thousands of houses. Our company went from $0 to $50 million in annual revenue in its first 3 years in business and won the Ernst & Young Entrepreneur of the Year award. House Buyers of America is proudly a member of the Inc 5000 list.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com