Phoenix Children's is hiring: Sr Executive Assistant in Phoenix

Sr Executive Assistant

• Department: PCHF | Foundation
• Location: Phoenix
• Shift: Mon-Fri, Days, 8am-5pm
• Category: Administrative Support
• Posting #: 987723
• Employee Type: Full-Time

Position Summary

The Senior Executive Assistant provides advanced-level administrative support and organization to executives at the Senior Vice President or Executive Vice President level and ensures the efficient and effective provision of data and information. This position acts independently and is privy to the organization's confidential information. In addition, this position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal customers, as well as external visitors and/or organizations.

Position Duties

• Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables.
• Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team.
• Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes.
• Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda.
• Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants.
• Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly.
• Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel.
• Provides suggestions for new methods of working to improve effectiveness and efficiency.
• Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision & Values

Mission: To advance hope, healing and the best healthcare for children and their families

Vision: Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values:

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable

Position Qualifications

Education

• High School Diploma or GED (Required)
• Associate's Degree in related field (Preferred)

Experience

• Advanced-level experience in a Windows environment that includes use of MS Office Suite with a strong emphasis on Word, PowerPoint and Excel. (Required)
• Previous project-management experience in managing multiple complex and strategic organizational priorities and initiatives. (Required)
• Seven (7) or more years of administrative experience to include responsibility for support to senior level management. (Required)

Special Skills

• Excellent customer service skills, strong communications skills, and good planning and organizational skills. (Required)

Physical Requirements & Occupational Exposure/Risk Potential

• Hearing - Frequently
• Pushing/pulling - Occasionally
• Reaching - Occasionally
• Sitting - Frequently
• Standing - Frequently
• Stooping/crouching/kneeling/crawling - Occasionally
• Talking - Constantly
• Walking - Frequently
• Near Vision - Occasionally
• Far Vision - Occasionally
• Color Discrimination - Occasionally
• Use of keyboard, mouse and/or computer equipment - Constantly
• Lift up to 35 pounds without assistance - Occasionally
• Inside office environment - Applicable