Zirtual is hiring: Remote Executive Assistant in Miami

Remote Executive Assistant

Zirtual is a work‑life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US‑based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.

Essential Duties and Responsibilities

• Project management and organization: Facilitate on‑time project and goal completion.
• Personal and business calendar management: Schedule and coordinate appointments; proactively monitor client calendars for conflicts; maximize client time.
• Research: Conduct research on events, travel, projects, etc., and provide results within established time frames.
• Purchases: Ensure specifications meet client satisfaction; handle expense reporting and organization.
• Administrative tasks: Inbox management, transcription, standard business correspondence, data entry, and any other tasks as assigned.
• Email inbox management: Respond to and organize emails per client guidelines.
• Social media management and marketing.
• Attend meetings virtually: Draft agendas, take minutes, and provide follow‑up.
• Maintain continuous clear communication about task status, needs, and questions; acknowledge tasks within time frames; keep clients informed of usage, renewal dates, and updates on billable hours.
• Adhere to client communication expectations and weekly usage reporting.
• Other duties as assigned.

Requirements

• Clear, precise, proactive, and professional written and verbal communication skills.
• Ability to organize and prioritize tasks effectively.
• Multitasking with various programs and learning new ones as required.
• Commitment to a minimum of one year with Zirtual.
• Meticulous attention to detail; ability to comprehend complex tasks.
• Ability to handle stress in a fast‑paced environment.
• Strong interpersonal skills and ability to develop working relationships quickly.
• Affable and enthusiastic team orientation.
• Internet/web and computer savvy.

Qualifications

• Associate’s Degree, Bachelor’s Degree, or minimum 5 years of experience as an Executive Assistant to C‑level executives.
• Minimum of 4 years of administrative experience.
• Preferred experience working with C‑level executives.
• Proficiency with Google Suite and Google Calendar; fluency in Microsoft Office.
• Proficiency with task‑management programs such as Trello or Asana.
• Preferred experience with communication programs such as Slack.
• Preferred experience with CRM platforms like Salesforce, HubSpot, or Zoho.
• Preferred experience with expense‑reporting programs such as QuickBooks or Expensify.
• Preferred experience with travel‑management programs such as Concur.
• Preferred experience with social‑media‑management platforms such as Hootsuite and WordPress.
• Preferred experience with AI tools.
• Reliable Internet connection, computer, and phone.
• Typing ability of at least 50 WPM with accuracy.
• Available during business hours PST or EST Monday‑Friday, unless otherwise agreed with each client.

Compensation

• You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client’s monthly plans with monthly pay averaging $1500‑$3800 per month depending on the client mix. After 6 months tenure, VA's revenue split can increase and is dependent on plan utilization and client retention.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

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