UC San Diego Health is hiring: Executive Assistant - 137913 in San Diego

Executive Assistant – #137913

Payroll Title: EXEC AST 3
Department: Financial Administration
Hiring Pay Scale: $78,100 - $100,600 / Year
Worksite: Greenwich Drive
Appointment Type: Career
Appointment Percent: 100%
Total Openings: 1
Work Schedule: Days, 8 hour shifts, Monday - Friday
Filing Deadline: Tue 1/6/2026

Key Responsibilities

• Provide support to 5 CAO/Senior Directors
• Onsite at Greenwich Drive location
• Calendar coordination/scheduling
• Resource Approval Committee (RAC) coordination
• Procurement support
• Greenwich building management & move coordination
• Office management
• Financial Alignment Coordinator
• Basic financial analysis
• Other duties as assigned

Minimum Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training
• Familiarity with the organization’s processes, protocols and procedures
• Knowledge of federal regulations such as FERPA
• Thorough knowledge of common organization‑specific and other computer application programs
• Solid analytical / problem‑solving skills
• Political acumen and sensitivities to differing perspectives and political circumstances within all levels of the organization
• Strong service orientation
• Strong communication skills, both verbal and written, with all levels of staff, faculty, alumni / donors, students and external constituencies
• Advising and counseling skills
• Ability to multi‑task with demanding timeframes
• Ability to use high‑level discretion and maintain a high level of confidentiality
• Solid skills in problem identification

Preferred Qualifications

• Proficient in Microsoft Office, especially PowerPoint

Special Conditions

• Must be able to work various hours and locations based on business needs
• Employment is subject to a criminal background check and pre‑employment physical

Equal Opportunity Employer Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected status under state or federal law.