Executive Assistant- Evening Job at SearchPointNY in New York

Our client, a top international law firm, is looking for an Executive Assistant to support legal teams on a variety of administrative and document production matters.

The hours for this role are Monday - Friday from 5pm-1am with an in-office requirement of 3 to 4 days per week. For in-office days, dinner & car service home are provided at no cost.

This EA will play a crucial role in supporting urgent client matters and projects that span various timezones, hence the evening schedule.

Job Title

Managing Director, Recruiting and Development at SearchPointNY

Location

New York, NY

Base Pay Range

$90,000.00/yr - $110,000.00/yr

Responsibilities

• Prepare PowerPoint presentations and Excel spreadsheets
• Photocopying, scanning and faxing as needed
• Coordinate conference calls, virtual meetings, and in-person meetings
• Handle travel arrangements for attorneys
• Respond to client calls and other communications in a timely and professional manner
• Maintain records of communications and establish appropriate filing systems
• Record time for attorneys as required
• Assist with preparation of bill narratives
• Liaise with billing team to respond to all requests

Qualifications

• 3+ years of administrative or secretarial experience
• High level of proficiency with MS Office, particularly Word, PowerPoint and Outlook
• Typing speed of 60+ WPM
• Experience in a fast-paced environment: legal experience preferred but also open to other professional services, financial services, banking, etc.

Seniority Level

• Associate

Employment Type

• Full-time

Job Function

• Administrative and Legal

Industries

• Law Practice, Legal Services, and Office Administration

Benefits

• Medical insurance
• Vision insurance
• 401(k)

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