Executive Secretary Job at NYC Health + Hospitals in New York

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NYC Health + Hospitals provided pay range

This range is provided by NYC Health + Hospitals. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $79,761.00/yr

MetroPlusHealth provides the highest quality healthcare services to residents of Bronx, Brooklyn, Manhattan, Queens and Staten Island through a comprehensive list of products, including, but not limited to, New York State Medicaid Managed Care, Medicare, Child Health Plus, Exchange, Partnership in Care, MetroPlus Gold, Essential Plan, etc. As a wholly-owned subsidiary of NYC Health + Hospitals, the largest public health system in the United States, MetroPlusHealth's network includes over 27,000 primary care providers, specialists and participating clinics. For more than 40 years, MetroPlusHealth has been committed to building strong relationships with its members and providers.

Purpose Of Position

Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer.

Duties & Responsibilities

• Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters).
• Prepares agenda, assembles materials, makes necessary arrangements to record proceedings of meetings and conferences.
• Makes confidential contracts and attends to other confidential matters.
• Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files.
• Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers.
• Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations.
• Keeps the Executive informed of pending matters and appointments.
• Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive.
• Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance.
• Participates in training programs to acquire knowledge of hospital operations.
• May attend staff meetings and conferences and reports results to Executive Directors and/or Corporate Officers.

Minimum Qualifications

• Associate’s Degree from an accredited college or university with specialization in Secretarial Science, Office Administration or Technology, Business Administration or related areas of study and two (2) years of executive administrative assistant experience, or
• High School Diploma or its educational equivalent approved by a State’s Department of Education or recognized accrediting organization and three (3) years of experience, as described in “1” above.
• A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor’s degree may be considered equivalent to four (4) years of relevant professional experience as described in “1” above.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care