Deputy City Secretary Job at City of Pearland, Texas in Pearland

The City of Pearland, TX is seeking to hire a full-time Deputy City Secretary/Deputy Director to lead the day-to-day operations of our City Secretary's Office department.

The Deputy City Secretary earns a competitive salary of $91,486.80 – $116,645.68 based on experience and qualifications.

The City pays all premiums for dental, long-term disability, and life insurance, as well as the majority portion of medical premiums for employees and their dependents. The city also offers a retirement plan through the Texas Municipal Retirement System with a 2:1 employer match, life insurance, disability, access to the city’s recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

General Description

The purpose of this role within the organization is to support the City Secretary/Director in establishing a clear vision for the department and to lead and direct staff, programs, and strategies that fulfill the City’s goals and objectives. This position is required to perform in an official capacity in the absence of the City Secretary. The role formulates long‑range goals for the department and establishes priorities, policies, objectives, and a strategic plan through data analysis, staffing, and operational needs. This job formulates long‑range goals for the organization, develops policy and position papers, and negotiates with the chief administrative officer and/or elected officials.

Essential Functions

• Assumes full management responsibility for all services and activities of the City Secretary’s Office and activities as assigned by the City Secretary.
• Develops, implements, and oversees comprehensive CSO projects, policies, and programs.
• Directs, manages, and actively participates in the development and implementation of departmental goals, objectives, policies, and priorities.
• Recruits, selects, trains, manages, motivates, and evaluates assigned personnel; works with employees to correct deficiencies, reviews work for quality, and administers discipline as necessary and approved by the City Secretary.
• Administers the Boards and Commissions Program, including initiating the annual application process, maintaining the board and commission software, preparing the presentation of board summary pages to City Council, and ensuring all actions are taken in compliance with the Code of Ordinances.
• Prepares and is responsible for all aspects of electronic and paper processes of Council Agendas.
• Assists in the preparation and administration of the annual budget, as well as processing and monitoring monthly expenses for the City Secretary’s Office.
• Approves payroll, purchase orders, and other items.
• Attends and transcribes meeting minutes for City Council Regular, Special, and Joint meetings, Audit Committee, DAP, and other boards as assigned.
• Maintains departmental documentation on the website, including agendas, agenda packets, minutes, elections, and department‑related information.
• Acts as the City Secretary in her absence.

Additional Duties

• Assists the City Secretary in the coordination of municipal elections; monitors election procedures and ensures compliance with Texas Local Government and Election Laws.
• Assess and monitor the workload of administrative and support employees; identify opportunities for improvement; recommend and implement changes.
• Oversee staff in responding to Public Information Requests in accordance with the Texas Public Information Act, ensuring all documents and information conform to the request and all City policies and procedures comply with the Act.
• Perform related work as assigned.

Minimum Education And Experience Requirements

• Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration, or a related field and five years of municipal administration experience, or an equivalent combination of education and experience.
• Texas Registered Municipal Clerk certification or ability to obtain in 12 months from date of hire. Preference is given to individuals who possess the TMCCP certification.
• Must be enrolled in the Certified Municipal Clerk Certification program with the International Institute of Municipal Clerks within six months of employment and expected to complete the certification within five years after enrollment. Preference is given to individuals who possess the CMC certification.
• Will be required to obtain a license as a Notary Public in the State of Texas.
• Preference may be given to individuals with extensive knowledge of Texas Election Laws, the Texas Open Government Act, and the Texas Public Information Act.