Mamaroneck Union Free School District

Secretary (School District) 11 Month Position Job at Mamaroneck Union Free Schoo

Mamaroneck Union Free School District, Town of Mamaroneck, NY, United States

Position becoming available July 1, 2024. 1 day ago – Be among the first 25 applicants.

LOCATION: Facilities Office/MHS. SUPERVISOR: Director of Facilities III. HOURS: 8:00 am-4:00 pm.

Answers and screens telephone calls, redirecting as necessary.
Opens, sorts, and reads incoming mail and email; responds to correspondence.
Greets visitors, contractors, vendors, and faculty for facilities department needs.
Schedules appointments, provides district forms, furnishes information, etc.
Assists in the preparation and maintenance of the department's budget.
Mants attendance, personnel records and time sheets for maintenance, grounds, and custodial staff.
Schedules custodial substitutes and summer custodial help, as needed.
Collects, prepares, and organizes hiring paperwork for potential hires.
Organizes and maintains department files, office supplies, etc.
May participate in meetings; may be responsible for taking notes.
Mants calendar for director and office; provides specialized support and clerical duties.
Works independently with minimal supervision.
Orders supplies and prepares purchase orders for maintenance, grounds, and custodial staff.
Collects, reviews, and maintains insurance documents for vendors.
Collects and reviews invoices, shipping tickets, receipts, etc. related to purchases and prepares them to be signed, processed and paid.
Manages facility usage for the school district in coordination with other departments and building offices.
Uses computer applications such as spreadsheets, word processing, calendar, e‑mail and database software.

Must have Civil Service permanent status as Secretary (School District) OR be on the Current Civil Service Eligible List for Secretary (School District).
There is currently a Civil Service Eligible List for this title.
If the Civil Service Eligible List canvass results in an invalid list, only then will candidates who meet the minimum Civil Service qualifications for the position and who are able to take the exam, pass it and be reachable on the eligible list be considered.

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