Walled Lake Consolidated Schools
Purchasing and Finance Secretary, Level IV
Walled Lake Consolidated Schools, Walled Lake, Michigan, us, 48391
Purchasing and Finance Secretary, Level IV
Walled Lake Consolidated Schools is seeking an Administrative and Business Office Support professional to manage purchasing and finance tasks for the district.
Pay Range Base pay range: $17.70/hr – $23.69/hr (based on experience).
Job Details
Job ID:
14847
Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
12/10/2025
Location:
Finance and Budget – Waterford School District, Kurzman Administration Office, Crary Campus
District:
Waterford School District
Position:
Purchasing and Finance Secretary, Level IV – 12‑month position, FTE 1.0
Seniority Level:
Mid‑Senior level
Employment Type:
Full‑time
Job Function:
Finance and Sales
Industries:
Administrative and Support Services
Minimum Qualifications
Associate’s degree and/or completion of business college credits preferred
Three years of accounting and/or purchasing experience desired
Extensive computer skills; proficient in Microsoft Office Suite, Google, and Excel
Knowledge and skills in grammar, punctuation, language usage, and general composition
Experience with Business Plus system
Ability to coordinate and process data in a timely and accurate manner with strong analytical skills
Demonstrate a high degree of initiative, plan and organize work independently
Meet timelines, maintain records, prepare reports and have the ability to multitask
Develop ongoing positive working relationships with team members
Ability to communicate clearly and concisely, both orally and in writing and to interact collaboratively with district staff and community members
Willingness to obtain MSBO Purchasing Officer certification
Knowledge of the State of Michigan Accounting Manual (Bulletin 1022)
Responsibilities
Review, approve and process purchase orders for supplies, materials and equipment necessary for the district
Assist end users with specifications and obtaining quotes on purchase orders
Administer formal public bids in compliance with all Board, Federal and State policies; write specifications, bid documents, organize and lead pre‑bid conferences and post all required information to district purchasing page
Conduct training for new staff on purchasing policies, procurement procedures and technology (assignment of purchasing roles/users) within the purchasing function
Maintain and update vendor files within the finance software system and within the Business Services Department
Maintain, process and ensure compliance by vendors with all contract documents
Administer the district's purchasing card program
Assist with management of cash, including bank functions, ACH transactions, wires and check management
Assist with payroll tasks including review of entries to double check work
Assist in completion of fiscal year‑end related activities
Answer telephone and email inquiries from employees as well as outside vendors
Provide back‑up for monthly journal entries, cash receipts, invoices and other related data files into the Business Plus system
Reconcile monthly general ledger liability accounts
Back‑up and support others within the Business Services department
Other duties as assigned by Director
Reports To Director of Finance and Budget
Workday/Week Monday – Friday, 8 hours per day
Starting Date ASAP
Compensation MESPA I Master Agreement, Classification IV
Posting Date December 10, 2025
Posting Deadline Until Filled
Application Instructions Internal and external candidates may apply by visiting www.waterford.k12.mi.us and selecting the icon “Employment” and next, “Job Postings Directory”. Include letter of intent, resume, and letter(s) of reference with the application. Employment is contingent upon receiving all required documentation (e.g., criminal background investigation and fingerprint records).
Equal Employment Opportunity Statement The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities.
#J-18808-Ljbffr
Pay Range Base pay range: $17.70/hr – $23.69/hr (based on experience).
Job Details
Job ID:
14847
Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
12/10/2025
Location:
Finance and Budget – Waterford School District, Kurzman Administration Office, Crary Campus
District:
Waterford School District
Position:
Purchasing and Finance Secretary, Level IV – 12‑month position, FTE 1.0
Seniority Level:
Mid‑Senior level
Employment Type:
Full‑time
Job Function:
Finance and Sales
Industries:
Administrative and Support Services
Minimum Qualifications
Associate’s degree and/or completion of business college credits preferred
Three years of accounting and/or purchasing experience desired
Extensive computer skills; proficient in Microsoft Office Suite, Google, and Excel
Knowledge and skills in grammar, punctuation, language usage, and general composition
Experience with Business Plus system
Ability to coordinate and process data in a timely and accurate manner with strong analytical skills
Demonstrate a high degree of initiative, plan and organize work independently
Meet timelines, maintain records, prepare reports and have the ability to multitask
Develop ongoing positive working relationships with team members
Ability to communicate clearly and concisely, both orally and in writing and to interact collaboratively with district staff and community members
Willingness to obtain MSBO Purchasing Officer certification
Knowledge of the State of Michigan Accounting Manual (Bulletin 1022)
Responsibilities
Review, approve and process purchase orders for supplies, materials and equipment necessary for the district
Assist end users with specifications and obtaining quotes on purchase orders
Administer formal public bids in compliance with all Board, Federal and State policies; write specifications, bid documents, organize and lead pre‑bid conferences and post all required information to district purchasing page
Conduct training for new staff on purchasing policies, procurement procedures and technology (assignment of purchasing roles/users) within the purchasing function
Maintain and update vendor files within the finance software system and within the Business Services Department
Maintain, process and ensure compliance by vendors with all contract documents
Administer the district's purchasing card program
Assist with management of cash, including bank functions, ACH transactions, wires and check management
Assist with payroll tasks including review of entries to double check work
Assist in completion of fiscal year‑end related activities
Answer telephone and email inquiries from employees as well as outside vendors
Provide back‑up for monthly journal entries, cash receipts, invoices and other related data files into the Business Plus system
Reconcile monthly general ledger liability accounts
Back‑up and support others within the Business Services department
Other duties as assigned by Director
Reports To Director of Finance and Budget
Workday/Week Monday – Friday, 8 hours per day
Starting Date ASAP
Compensation MESPA I Master Agreement, Classification IV
Posting Date December 10, 2025
Posting Deadline Until Filled
Application Instructions Internal and external candidates may apply by visiting www.waterford.k12.mi.us and selecting the icon “Employment” and next, “Job Postings Directory”. Include letter of intent, resume, and letter(s) of reference with the application. Employment is contingent upon receiving all required documentation (e.g., criminal background investigation and fingerprint records).
Equal Employment Opportunity Statement The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities.
#J-18808-Ljbffr