Legal Assistant - City Prosecutor's Office Job at City of Fort Lauderdale in For

Legal Assistant – City Prosecutor’s Office

Join to apply for the Legal Assistant – City Prosecutor’s Office role at City of Fort Lauderdale. The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

Key Responsibilities

• Proofreads typed documents; files and maintains documents and other basic data needed by the attorneys in the conduct of official business.
• Receives and responds to inquiries; explains standard programs and performs other public contact work.
• Answers telephone calls and responds to inquiries or forwards calls to appropriate parties; prepares written correspondence to the Defendants and Defense Counsel.
• Keeps legal calendar; assembles documents and exhibits needed in preparing cases; maintains file dockets on ongoing litigation cases.
• Composes, edits, and prepares correspondence, notices of hearing, motions, notices of deposition, proposed orders, and other varied litigation related documents.
• Types and edits reports, ordinances, resolutions, drafts, legal pleadings, legal briefs, agreements, correspondence and other legal documents.
• Schedules appointments, meetings and court dates for legal staff.
• Assembles documents and exhibits as needed in preparing for hearings, depositions, mediation, and/or trials.
• Responsible for e‑filing and ensuring that judges’ procedures are followed.
• Closes out cases and maintains an accurate case file system.
• Types and routes routine replies to correspondence; sorts and distributes mail.
• Performs related work as required.
• Prepare, proofread, and format legal documents in compliance with court rules and internal style standards.
• Submit documents via e‑filing, ensuring timely and accurate filings and fee payments.
• Create and prepare weekly arraignment files and request defendant’s criminal history based on applicable charges.
• Open and update files weekly related to community court hearing.
• Organize and maintain case files for municipal ordinance violations, including documentation and evidence.
• Track and manage evidence, ensuring chain‑of‑custody documentation.
• Coordinate with Fort Lauderdale Police Department for reports and evidence; follow up on requests.
• Coordinate with court liaison and manage service of process for subpoena delivery.
• Maintain confidentiality of case information and sensitive materials.
• Contact victims of a crime prior to the arraignment date.
• Process expunge/seal applications and prepare documentation.
• Assist with community court initiatives and municipal ordinance cases.
• Collect, sort and distribute incoming mail.
• Prepare and deliver miscellaneous receipts for cash payments.

Key Qualifications

• High School Diploma or G.E.D. equivalency.
• Must have at least one (1) year of experience providing legal support assistance.
• If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form and the City of Fort Lauderdale's veteran's preference claim form (J‑204) to the online application.

Preferred Qualifications

• Associate’s degree or higher-level degree in a related field.
• Certified Paralegal (CP), Certified Legal Assistant (CLA), or Florida Registered Paralegal (FRP).
• Experience performing administrative legal work in areas related to specialized area of assignment.
• Previous experience working for local, state or federal government.
• Proficient in Microsoft Word, Microsoft Outlook, and Microsoft Excel.
• Ability to type at least 40 words per minute.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Physical Standards Required to Perform Essential Job Functions:

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to, evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, affirmative action, inclusive employer and a drug‑free workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J‑204) to the online application.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Legal

Industries

Government Administration