City of New York
Procurement Analyst, Bureau of Division Management & Systems Coordination
City of New York, New York, New York, us, 10261
Procurement Analyst – 12158
Open to candidates who are permanent or who filed for PROCUREMENT ANALYST Exam No. 3114 within the filing period, From: May 4, 2023 To: May 24, 2023.
The Division of Disease Control’s mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs. Reporting directly to the Director of Contracts and Procurement, the Procurement Analyst for DMSC will join a team responsible for providing administrative services to the Division of Disease Control in areas of contracting and purchasing, budgeting and monitoring.
Responsibilities
Prepare and review solicitation documents to ensure conformity to agency requirements and citywide standards.
Assist in developing deliverable-based scopes of work.
Monitor scopes of work and ensure timely completion by developing tracking and reporting systems.
Review and approve deliverables.
Extensive review of invoices and contract deliverables to ensure payment aligns with scope of services.
Monitor and manage contract budgets.
Work with Disease Control Administrative staff to facilitate vendor payments.
Utilize software applications and electronic and online databases to monitor procurement processing as assigned.
Monitor all assigned procurements to ensure timely processing.
Preferred Skills
City, State, or Federal procurement experience a plus.
Strong financial and analytical skills.
Ability to work independently and to meet multiple deadlines and work under pressure.
Strong organizational skills, with ability to multi-task and track activities.
Proficiency in Microsoft applications.
Benefits
City employees are entitled to unmatched benefits such as a premium‑free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
A public sector defined benefit pension plan with steady monthly payments in retirement.
A tax‑deferred savings program.
A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security – you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in “1” above.
A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full‑time professional experience as described in “1” above; or a combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for six months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent and six months of the experience described in “1” above.
Special Notes To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at 347‑396‑6549.
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The Division of Disease Control’s mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs. Reporting directly to the Director of Contracts and Procurement, the Procurement Analyst for DMSC will join a team responsible for providing administrative services to the Division of Disease Control in areas of contracting and purchasing, budgeting and monitoring.
Responsibilities
Prepare and review solicitation documents to ensure conformity to agency requirements and citywide standards.
Assist in developing deliverable-based scopes of work.
Monitor scopes of work and ensure timely completion by developing tracking and reporting systems.
Review and approve deliverables.
Extensive review of invoices and contract deliverables to ensure payment aligns with scope of services.
Monitor and manage contract budgets.
Work with Disease Control Administrative staff to facilitate vendor payments.
Utilize software applications and electronic and online databases to monitor procurement processing as assigned.
Monitor all assigned procurements to ensure timely processing.
Preferred Skills
City, State, or Federal procurement experience a plus.
Strong financial and analytical skills.
Ability to work independently and to meet multiple deadlines and work under pressure.
Strong organizational skills, with ability to multi-task and track activities.
Proficiency in Microsoft applications.
Benefits
City employees are entitled to unmatched benefits such as a premium‑free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
A public sector defined benefit pension plan with steady monthly payments in retirement.
A tax‑deferred savings program.
A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security – you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in “1” above.
A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full‑time professional experience as described in “1” above; or a combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for six months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent and six months of the experience described in “1” above.
Special Notes To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at 347‑396‑6549.
#J-18808-Ljbffr