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We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.
Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affrim Leadership Support Team, and be a valuable team specialist and individual contributor.
What You'll Do
Support two Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event planning and coordination, including for working onsite/offsite meetings and team building events
Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
Partner with the Leadership Support Team to coordinate across the wider Affrim team
Occasional travel will be required
What We Look For
2+ years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
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Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affrim Leadership Support Team, and be a valuable team specialist and individual contributor.
What You'll Do
Support two Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event planning and coordination, including for working onsite/offsite meetings and team building events
Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
Partner with the Leadership Support Team to coordinate across the wider Affrim team
Occasional travel will be required
What We Look For
2+ years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
#J-18808-Ljbffr