Marvin Design Gallery by Mountain West Windows and Doors
Human Resources Coordinator & Recruiter
Marvin Design Gallery by Mountain West Windows and Doors, Gilbert, Arizona, United States, 85233
Human Resources Manager at Marvin Design Gallery by Mountain West Windows and Doors
Mountain West Windows and Doors is a leader in the window and door industry, offering a collaborative, growth-focused environment. The Human Resources Coordinator / Recruiter provides full-cycle recruiting, onboarding, HR administration, and employee relations support.
Recruiting & Talent Acquisition (Primary Focus)
Own full-cycle recruitment for field, sales, and office roles, including job postings, sourcing, screening, interviewing, and coordinating hiring manager interviews.
Proven recruiting experience. Recruiting for sales positions is a plus (outside sales, appointment setters, door-to-door sales, or similar roles).
Create, update, and maintain job descriptions to ensure ongoing compliance with applicable employment laws and alignment with current market roles, responsibilities, and compensation trends.
Source candidates via job boards, social media, direct outreach, employee referrals, job fairs, and community partnerships.
Maintain applicant tracking and ensure compliant pre‑hire processes (background checks, drug screens, MVR when required).
Coach and support hiring managers on structured interviewing and compliant selection processes.
Onboarding & New Hire Experience
Facilitate new hire paperwork, benefits enrollment coordination, and orientation scheduling.
Work with managers to create structured training plans for new employees.
Ensure personnel files and documentation remain compliant with federal/state requirements.
Employee Relations, Communications & Events
Respond to general employee questions and elevate issues appropriately.
Assist with internal communications, announcements, newsletters, and employee engagement initiatives.
Coordinate employee events, job fairs, community outreach, and company meetings.
HR Administration, Payroll & Benefits Support
Enter and maintain employee data in the HRIS (new hires, terminations, changes).
Assist with benefit enrollment periods and resolve routine benefits questions.
Maintain required labor law postings and manage workers’ compensation intake and follow‑up.
Assist with payroll processing as needed, including timesheet review, payroll change forms, and coordination with the payroll team to ensure accuracy and timeliness.
Reporting & Special Projects
Prepare routine HR reports and aid in analyzing hiring metrics (time‑to‑fill, source of hire, turnover related to recruitment).
Support HR Manager with special projects and continuous improvement initiatives.
Qualifications Required
2+ years of recruiting experience required. Sales recruiting experience is a plus.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong communication, organization, and time‑management skills.
Ability to maintain confidentiality at all times.
Ability to multitask and prioritize in a fast‑paced, changing environment.
Ability to pass a post‑offer background check, drug screen, and MVR.
Occasional travel between AZ and UT.
Preferred
Bachelor’s degree in HR, Business, or related field.
Experience with HRIS/ATS systems.
Experience in onboarding and benefits support.
Experience in payroll processing is a plus, including timekeeping review and payroll cycle coordination.
Physical Requirements / Work Environment
Primarily office environment with occasional visits to warehouse or showroom locations.
Occasional lifting up to 35 pounds.
Reasonable accommodation available.
EEO STATEMENT & AT‑WILL EMPLOYMENT Mountain West Windows and Doors is an equal opportunity employer committed to an inclusive and harassment‑free workplace. Employment is at‑will unless otherwise stated in a written agreement signed by authorized company representatives.
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Recruiting & Talent Acquisition (Primary Focus)
Own full-cycle recruitment for field, sales, and office roles, including job postings, sourcing, screening, interviewing, and coordinating hiring manager interviews.
Proven recruiting experience. Recruiting for sales positions is a plus (outside sales, appointment setters, door-to-door sales, or similar roles).
Create, update, and maintain job descriptions to ensure ongoing compliance with applicable employment laws and alignment with current market roles, responsibilities, and compensation trends.
Source candidates via job boards, social media, direct outreach, employee referrals, job fairs, and community partnerships.
Maintain applicant tracking and ensure compliant pre‑hire processes (background checks, drug screens, MVR when required).
Coach and support hiring managers on structured interviewing and compliant selection processes.
Onboarding & New Hire Experience
Facilitate new hire paperwork, benefits enrollment coordination, and orientation scheduling.
Work with managers to create structured training plans for new employees.
Ensure personnel files and documentation remain compliant with federal/state requirements.
Employee Relations, Communications & Events
Respond to general employee questions and elevate issues appropriately.
Assist with internal communications, announcements, newsletters, and employee engagement initiatives.
Coordinate employee events, job fairs, community outreach, and company meetings.
HR Administration, Payroll & Benefits Support
Enter and maintain employee data in the HRIS (new hires, terminations, changes).
Assist with benefit enrollment periods and resolve routine benefits questions.
Maintain required labor law postings and manage workers’ compensation intake and follow‑up.
Assist with payroll processing as needed, including timesheet review, payroll change forms, and coordination with the payroll team to ensure accuracy and timeliness.
Reporting & Special Projects
Prepare routine HR reports and aid in analyzing hiring metrics (time‑to‑fill, source of hire, turnover related to recruitment).
Support HR Manager with special projects and continuous improvement initiatives.
Qualifications Required
2+ years of recruiting experience required. Sales recruiting experience is a plus.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong communication, organization, and time‑management skills.
Ability to maintain confidentiality at all times.
Ability to multitask and prioritize in a fast‑paced, changing environment.
Ability to pass a post‑offer background check, drug screen, and MVR.
Occasional travel between AZ and UT.
Preferred
Bachelor’s degree in HR, Business, or related field.
Experience with HRIS/ATS systems.
Experience in onboarding and benefits support.
Experience in payroll processing is a plus, including timekeeping review and payroll cycle coordination.
Physical Requirements / Work Environment
Primarily office environment with occasional visits to warehouse or showroom locations.
Occasional lifting up to 35 pounds.
Reasonable accommodation available.
EEO STATEMENT & AT‑WILL EMPLOYMENT Mountain West Windows and Doors is an equal opportunity employer committed to an inclusive and harassment‑free workplace. Employment is at‑will unless otherwise stated in a written agreement signed by authorized company representatives.
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