The Scripps Research Institute
GRANTS ADMINISTRATOR (PRE-AWARD)
The Scripps Research Institute, San Diego, California, United States, 92189
Join Our Team as a Grants Administrator (Pre-Award)
Are you passionate about making a difference through impactful research and projects? Do you thrive in a fast-paced environment where your expertise can shape the success of groundbreaking initiatives? We are seeking a proactive and detail-oriented Grants Administrator (Pre-Award) to join our team and play a critical role in securing funding for innovative projects! If you're ready to take on a pivotal role in shaping the success of our research and projects, we want to hear from you! Apply now and be part of a team that values your expertise and passion for making an impact.
About Us Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100‑year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID‑19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top‑ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr‑Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.
Position Title Grants Administrator (Pre‑Award)
Position Summary We have an exciting opportunity for a Pre‑Award Grants Administrator supporting the Office of Sponsored Programs at Scripps Research in La Jolla, California, home to some of the world's most renowned scientists. This is a great opportunity for someone who is excited to take on an important role to ensure compliant proposal submissions and aid in non‑financial pre‑award activities. Your passion for our purpose and your expertise in grant administration will empower us to secure resources that drive our global impact. As a member of the Office of Sponsored Programs Pre‑Award team, you'll contribute to the institute's mission while honing your skills in grant administration and award negotiation.
Responsibilities and Duties
Build and nurture relationships with Faculty, Grantors, and Funding Agencies, gaining insights into their funding priorities.
Partner with administrative support staff, faculty, and key stakeholders to refine proposal elements.
Responsible for the submission of various grant proposals, including large, complex, multi‑project submissions to vital Sponsors like the NIH, Bill & Melinda Gates Foundation, and CIRM.
Prepare, review and negotiate outgoing subaward agreements and amendments for the Institute.
Engage in award negotiation and agreement drafting with grantors to ensure compliance with institutional and sponsor policies.
Maintain a working knowledge of Sponsor and Scripps Research requirements and regulations.
Details of established essential functions for this position will be addressed/discussed during the interview process.
Requirements
Bachelor's degree, preferably in accounting, finance, business administration, public health or an equivalent combination of education, training and/or experience preferred.
Experience in working with the NIH and/or other Federal Sponsors and expertise in proposal review and submission is highly desirable, as is the knowledge and understanding of various grant application and award management processes.
Effective analytical, verbal, and written communication skills and the ability to efficiently interact with faculty, staff, and leadership.
Proven ability to efficiently manage one's time to organize and prioritize workload.
Demonstrated ability to work independently on deadlines and excel in a collaborative environment.
Strong computer skills using Microsoft Office, including word processing, web searching, reporting, database manipulation, spreadsheet management, and the ability to learn new systems and applications.
This is an on‑campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.
Compensation The expected hiring range for this position is $29.80 to $37.50 hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.
Comprehensive Benefits Include
Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post‑tax dollars)
Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
Access to Flexible Spending Accounts (Medical/Dependent Care)
Competitive vacation and sick leave policies
Free, on‑site parking
EEO Statement EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.
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About Us Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100‑year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID‑19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top‑ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr‑Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.
Position Title Grants Administrator (Pre‑Award)
Position Summary We have an exciting opportunity for a Pre‑Award Grants Administrator supporting the Office of Sponsored Programs at Scripps Research in La Jolla, California, home to some of the world's most renowned scientists. This is a great opportunity for someone who is excited to take on an important role to ensure compliant proposal submissions and aid in non‑financial pre‑award activities. Your passion for our purpose and your expertise in grant administration will empower us to secure resources that drive our global impact. As a member of the Office of Sponsored Programs Pre‑Award team, you'll contribute to the institute's mission while honing your skills in grant administration and award negotiation.
Responsibilities and Duties
Build and nurture relationships with Faculty, Grantors, and Funding Agencies, gaining insights into their funding priorities.
Partner with administrative support staff, faculty, and key stakeholders to refine proposal elements.
Responsible for the submission of various grant proposals, including large, complex, multi‑project submissions to vital Sponsors like the NIH, Bill & Melinda Gates Foundation, and CIRM.
Prepare, review and negotiate outgoing subaward agreements and amendments for the Institute.
Engage in award negotiation and agreement drafting with grantors to ensure compliance with institutional and sponsor policies.
Maintain a working knowledge of Sponsor and Scripps Research requirements and regulations.
Details of established essential functions for this position will be addressed/discussed during the interview process.
Requirements
Bachelor's degree, preferably in accounting, finance, business administration, public health or an equivalent combination of education, training and/or experience preferred.
Experience in working with the NIH and/or other Federal Sponsors and expertise in proposal review and submission is highly desirable, as is the knowledge and understanding of various grant application and award management processes.
Effective analytical, verbal, and written communication skills and the ability to efficiently interact with faculty, staff, and leadership.
Proven ability to efficiently manage one's time to organize and prioritize workload.
Demonstrated ability to work independently on deadlines and excel in a collaborative environment.
Strong computer skills using Microsoft Office, including word processing, web searching, reporting, database manipulation, spreadsheet management, and the ability to learn new systems and applications.
This is an on‑campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.
Compensation The expected hiring range for this position is $29.80 to $37.50 hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.
Comprehensive Benefits Include
Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post‑tax dollars)
Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
Access to Flexible Spending Accounts (Medical/Dependent Care)
Competitive vacation and sick leave policies
Free, on‑site parking
EEO Statement EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.
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