City of New York
Job Description
The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Procurement Analyst in the Procurement Unit. The Procurement Department of KCDA manages the primary procurement functions of the agency with responsibility of planning and purchasing for the agency’s $13.2 million contract budget which supports the activities of over 1,200 budgeted employees. The Analyst will be responsible for all facets of the procurement process for the agency’s grants, technology, fleet, and capital projects. This work will include contract development, bidding, negotiation, and the administration of contracts. The Analyst ideal candidate will be a contracts expert who will serve as a resource for the management team for contract analysis and operations planning. The incumbent will be tasked with updating and implementing the agency’s overall procurement policy and procedures, incorporating federal and state regulations as required. The Procurement Analyst Level 2 will work under the supervision of the Deputy Director of Procurement with considerable latitude for independent judgment, action, and decision-making. The responsibilities of the Procurement Analyst include, but are not limited to:
Responsibilities
Processing of all purchase orders, requisitions, storehouse orders and credit card purchases
Conduct market research for goods and services
Processing purchase orders using various City systems (PASSPORT, FMS, OCP)
Recommend contract renewals, additional funding, or defunding of existing service contracts as needed
Responsible for processing contracts to registration as well as contract modifications/amendments in a timely manner which would include the responsibility determination process
Maintain and update procurement status reports and databases
Processing orders utilizing the Competitive Bid, Sole Source, Preferred Source and Non-Competitive Small Procurement processes
Communicate with vendors to request necessary documentation and ensure timely, complete submissions
Review vendor documents for completeness and compliance with procurement requirements
Ensure full compliance with agency, city, state, and federal procurement regulations, including Procurement Policy Board Rules
Compile required reports for unit leadership and supervision
Perform other special projects and assignments as required
Preferred Skills
Experience in the procurement of goods and services (professional and standardized preferable)
Advanced knowledge of New York City Procurement Policy Board (PPB) Rules, local laws, New York State and Federal regulations, and the City Charter as it relates to the oversight approval process
Knowledge of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program
Ability to write business letters and correspondence
Advanced Microsoft Excel and Word skills
Excellent organizational, time-management, and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment
Excellent writing, interpersonal, and customer service skills
Strong attention to detail is essential
Additional Information Candidates must meet the additional requirements:
Bachelor’s Degree from an accredited college
Have two (2) years of satisfactory full-time professional experience in the areas listed
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Procurement Analyst in the Procurement Unit. The Procurement Department of KCDA manages the primary procurement functions of the agency with responsibility of planning and purchasing for the agency’s $13.2 million contract budget which supports the activities of over 1,200 budgeted employees. The Analyst will be responsible for all facets of the procurement process for the agency’s grants, technology, fleet, and capital projects. This work will include contract development, bidding, negotiation, and the administration of contracts. The Analyst ideal candidate will be a contracts expert who will serve as a resource for the management team for contract analysis and operations planning. The incumbent will be tasked with updating and implementing the agency’s overall procurement policy and procedures, incorporating federal and state regulations as required. The Procurement Analyst Level 2 will work under the supervision of the Deputy Director of Procurement with considerable latitude for independent judgment, action, and decision-making. The responsibilities of the Procurement Analyst include, but are not limited to:
Responsibilities
Processing of all purchase orders, requisitions, storehouse orders and credit card purchases
Conduct market research for goods and services
Processing purchase orders using various City systems (PASSPORT, FMS, OCP)
Recommend contract renewals, additional funding, or defunding of existing service contracts as needed
Responsible for processing contracts to registration as well as contract modifications/amendments in a timely manner which would include the responsibility determination process
Maintain and update procurement status reports and databases
Processing orders utilizing the Competitive Bid, Sole Source, Preferred Source and Non-Competitive Small Procurement processes
Communicate with vendors to request necessary documentation and ensure timely, complete submissions
Review vendor documents for completeness and compliance with procurement requirements
Ensure full compliance with agency, city, state, and federal procurement regulations, including Procurement Policy Board Rules
Compile required reports for unit leadership and supervision
Perform other special projects and assignments as required
Preferred Skills
Experience in the procurement of goods and services (professional and standardized preferable)
Advanced knowledge of New York City Procurement Policy Board (PPB) Rules, local laws, New York State and Federal regulations, and the City Charter as it relates to the oversight approval process
Knowledge of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program
Ability to write business letters and correspondence
Advanced Microsoft Excel and Word skills
Excellent organizational, time-management, and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment
Excellent writing, interpersonal, and customer service skills
Strong attention to detail is essential
Additional Information Candidates must meet the additional requirements:
Bachelor’s Degree from an accredited college
Have two (2) years of satisfactory full-time professional experience in the areas listed
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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