Greenberg Traurig, LLP
Trademark Docketing Specialist
Greenberg Traurig, LLP, Denver, Colorado, United States, 80285
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Join Our Docketing Team as a Trademark Docketing Specialist We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role can be based in our Chicago, New Jersey, Atlanta, or Denver office on a hybrid basis. Regular office presence is required for day‑to‑day operations as well as for team meetings, training opportunities and relationship building.
Position Summary The Trademark Docketing Specialist is responsible for handling the Trademarks Docketing for a multi‑national law firm, working directly with IP/Trademark attorneys, foreign filing specialist(s) and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, trademarks, copyrights, domain names and TTAB to accurately identify docketing deadlines for the benefit of our clients and the firm.
Key Responsibilities
Quality control, daily maintenance and operation of the firm's docketing system
Manage trademark dockets
Review mail and specific relevant docket deadlines and input into docketing system
Maintain and organize client files and electronic databases
Monitor the status of client files and tasks
Research trademark databases for due diligence purposes
Work with IP attorneys on various dedicated projects as required
Perform administrative tasks for IP department
Work overtime as needed
Assist with other department activities as needed and perform additional duties and responsibilities as assigned
Qualifications Skills & Competencies
Highly motivated, self‑starter who can work well under minimal supervision, and take a proactive, team‑oriented approach
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Analytical with strong problem‑solving skills, takes initiative and uses good judgment, excellent follow‑up skills
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Ability to accept direction and constructive feedback
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Maintain high level of workflow and quality controls in multi‑office locations
Extensive knowledge of U.S. and foreign patents and trademarks and strong substantive knowledge of docketing requirements
Flexible to work overtime as needed
Education & Prior Experience
Bachelor's Degree or equivalent experience preferred
Minimum 5–7 years of trademark docketing in a law firm or in‑house required
Prior experience in large firms preferred
Strong substantive knowledge of docketing requirements required
Strong technical knowledge to support docketing systems databases and prior experience with rules‑based calendar systems such as Anaqua required
Extensive knowledge of U.S. and foreign patents, PAIR, trademarks and PCT
Technology
Proficiency in Windows‑based software and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
The Expected Pay Range For This Position Is $42.80 to $49.61 per hour. Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Full‑time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short‑term disability, long‑term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long‑term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.
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Join Our Docketing Team as a Trademark Docketing Specialist We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role can be based in our Chicago, New Jersey, Atlanta, or Denver office on a hybrid basis. Regular office presence is required for day‑to‑day operations as well as for team meetings, training opportunities and relationship building.
Position Summary The Trademark Docketing Specialist is responsible for handling the Trademarks Docketing for a multi‑national law firm, working directly with IP/Trademark attorneys, foreign filing specialist(s) and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, trademarks, copyrights, domain names and TTAB to accurately identify docketing deadlines for the benefit of our clients and the firm.
Key Responsibilities
Quality control, daily maintenance and operation of the firm's docketing system
Manage trademark dockets
Review mail and specific relevant docket deadlines and input into docketing system
Maintain and organize client files and electronic databases
Monitor the status of client files and tasks
Research trademark databases for due diligence purposes
Work with IP attorneys on various dedicated projects as required
Perform administrative tasks for IP department
Work overtime as needed
Assist with other department activities as needed and perform additional duties and responsibilities as assigned
Qualifications Skills & Competencies
Highly motivated, self‑starter who can work well under minimal supervision, and take a proactive, team‑oriented approach
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Analytical with strong problem‑solving skills, takes initiative and uses good judgment, excellent follow‑up skills
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Ability to accept direction and constructive feedback
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Maintain high level of workflow and quality controls in multi‑office locations
Extensive knowledge of U.S. and foreign patents and trademarks and strong substantive knowledge of docketing requirements
Flexible to work overtime as needed
Education & Prior Experience
Bachelor's Degree or equivalent experience preferred
Minimum 5–7 years of trademark docketing in a law firm or in‑house required
Prior experience in large firms preferred
Strong substantive knowledge of docketing requirements required
Strong technical knowledge to support docketing systems databases and prior experience with rules‑based calendar systems such as Anaqua required
Extensive knowledge of U.S. and foreign patents, PAIR, trademarks and PCT
Technology
Proficiency in Windows‑based software and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
The Expected Pay Range For This Position Is $42.80 to $49.61 per hour. Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Full‑time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short‑term disability, long‑term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long‑term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.
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