CalerieLife
This position will complete various duties for the Accounting Department. The AP Specialist supports the Accounting Manager in various accounting functions including, but not limited to the following responsibilities:
Position Summary
The Accounts Payable (AP) Specialist is responsible for processing company payments accurately and timely, performing bank and credit card reconciliations, and maintaining complete and compliant accounting records. This role requires strong attention to detail, solid accounting knowledge, and advanced Excel skills to support reconciliations, analysis, and reporting.
Key Responsibilitie s
Process vendor invoices, employee reimbursements, and other payables in accordance with company policies and approval workflows
Prepare and execute payments via wire transfer, ACH, check, and online banking platforms
Perform monthly bank reconciliations and investigate and resolve discrepancies
Perform credit card reconciliations, including reviewing statements, matching transactions, and ensuring proper expense coding
Use advanced Excel tools to reconcile large transaction volumes, analyze variances, and support month-end closing
Maintain accurate AP records, supporting documents, and audit trails
Communicate with internal departments and external vendors regarding payment status and invoice issues
Follow-up payment approval
Perform all voids, and reissues, and reconcile voided transactions • File paperwork both physically and electronically
Assist with month-end close related to accounts payable and cash accounts
Ensure compliance with internal controls, accounting standards, and company policies
Perform other accounting or finance-related duties as assigned
Qualifications & Requirements
Minimum 3 years of hands‑on Accounts Payable experience
Strong experience in payment processing, bank reconciliation, and credit card reconciliation
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS/COUNTIFS, and basic data analysis
Basic understanding of general ledger accounting and month‑end close processes
Proficiency in QuickBooks online
High level of accuracy, attention to detail, and strong organizational skills
Ability to handle confidential financial information with discretion
Strong communication skills and ability to work cross‑functionally
Bilingual in English and Chinese
Preferred Qualifications
Experience working with multiple bank accounts or multiple legal entities
Experience in a multi‑currency or international payment environment
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
Pay time off
401K
401K match
Medical insurance
Vision insurance
Life insurance
Flexible spending account
Seniority level
Entry level
Employment type
Full‑time
Industries
Wellness and Fitness Services
#J-18808-Ljbffr
Position Summary
The Accounts Payable (AP) Specialist is responsible for processing company payments accurately and timely, performing bank and credit card reconciliations, and maintaining complete and compliant accounting records. This role requires strong attention to detail, solid accounting knowledge, and advanced Excel skills to support reconciliations, analysis, and reporting.
Key Responsibilitie s
Process vendor invoices, employee reimbursements, and other payables in accordance with company policies and approval workflows
Prepare and execute payments via wire transfer, ACH, check, and online banking platforms
Perform monthly bank reconciliations and investigate and resolve discrepancies
Perform credit card reconciliations, including reviewing statements, matching transactions, and ensuring proper expense coding
Use advanced Excel tools to reconcile large transaction volumes, analyze variances, and support month-end closing
Maintain accurate AP records, supporting documents, and audit trails
Communicate with internal departments and external vendors regarding payment status and invoice issues
Follow-up payment approval
Perform all voids, and reissues, and reconcile voided transactions • File paperwork both physically and electronically
Assist with month-end close related to accounts payable and cash accounts
Ensure compliance with internal controls, accounting standards, and company policies
Perform other accounting or finance-related duties as assigned
Qualifications & Requirements
Minimum 3 years of hands‑on Accounts Payable experience
Strong experience in payment processing, bank reconciliation, and credit card reconciliation
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS/COUNTIFS, and basic data analysis
Basic understanding of general ledger accounting and month‑end close processes
Proficiency in QuickBooks online
High level of accuracy, attention to detail, and strong organizational skills
Ability to handle confidential financial information with discretion
Strong communication skills and ability to work cross‑functionally
Bilingual in English and Chinese
Preferred Qualifications
Experience working with multiple bank accounts or multiple legal entities
Experience in a multi‑currency or international payment environment
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
Pay time off
401K
401K match
Medical insurance
Vision insurance
Life insurance
Flexible spending account
Seniority level
Entry level
Employment type
Full‑time
Industries
Wellness and Fitness Services
#J-18808-Ljbffr