State of California
Administrative Contract Analyst
State of California, California, Missouri, United States, 65018
Job Summary
Administrative Contract Analyst – Department of Transportation. This limited‑term (2 years, may become permanent) position supports contract resource allocation, invoice reviews, and issue resolution for DES contracts.
Responsibilities
Assist with allocation and monitoring of DES resources related to contracts to maintain compliance with allocated resources.
Review and resolve invoice issues for assigned contracts.
Work under the general direction of the Chief, Contract Management Support Branch and the Staff Services Manager I.
Utilize video monitors, computer equipment, and software (e.g., Microsoft 365, Excel, Filemaker) to perform duties.
Maintain accurate records and communicate status updates to stakeholders.
Minimum Requirements
Salary: $3,861.00 – $6,276.00 per month (minimum to alternate range for New to State candidates).
Staff Services Analyst Level (A, B, C) – see Class Specification for full details.
Statement of Qualifications (SOQ) required – typed, 2 pages, single‑spaced, 12‑point Arial.
Resume must be submitted.
Eligibility for hire determined by Staff Services Analyst exam or current state civil services eligibility.
Statement of Qualifications The SOQ must address the following questions in the exact order shown:
Describe in detail your experience and qualifications related to this position, emphasizing accounting, auditing, budgeting, and contract management.
Provide examples demonstrating your use of Microsoft 365 Excel, Filemaker, or other accounting databases, including the purpose of the applications.
Describe professional experience with research, writing, developing guidance, instructional memos, and manual procedures.
Application Instructions Complete the State Examination/Employment Application (STD 678) and all required documents. Applications may be submitted electronically through CalCareer (www.CalCareers.ca.gov). Hard‑copy applications may be mailed or dropped off at the addresses below. All materials must be received or postmarked by the Final Filing Date of 1/5/2026.
Addresses for application submission:
Mailing: Department of Transportation, Attn: Caltrans DHR Contact Certification Services, MS‑90, PO Box 168036, Sacramento, CA 95816‑8036.
Drop‑off: Department of Transportation, Drop‑off Address, Caltrans DHR Contact Classification and Hiring Unit – ECOS 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State holidays. 08:00 AM – 05:00 PM.
Contact Information Human Resources Contact: Shirley Panugaling (279) 599‑8482, shirley.panugaling@dot.ca.gov
For reasonable accommodations or EEO inquiries, contact the Department's EEO Office or the interview scheduler at the time of interview scheduling.
California Relay Service: 1‑800‑735‑2929 (TTY), 1‑800‑735‑2922 (Voice).
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex, sexual orientation, or any other protected class. The State maintains a drug‑free workplace and expects applicants to comply with this policy.
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Responsibilities
Assist with allocation and monitoring of DES resources related to contracts to maintain compliance with allocated resources.
Review and resolve invoice issues for assigned contracts.
Work under the general direction of the Chief, Contract Management Support Branch and the Staff Services Manager I.
Utilize video monitors, computer equipment, and software (e.g., Microsoft 365, Excel, Filemaker) to perform duties.
Maintain accurate records and communicate status updates to stakeholders.
Minimum Requirements
Salary: $3,861.00 – $6,276.00 per month (minimum to alternate range for New to State candidates).
Staff Services Analyst Level (A, B, C) – see Class Specification for full details.
Statement of Qualifications (SOQ) required – typed, 2 pages, single‑spaced, 12‑point Arial.
Resume must be submitted.
Eligibility for hire determined by Staff Services Analyst exam or current state civil services eligibility.
Statement of Qualifications The SOQ must address the following questions in the exact order shown:
Describe in detail your experience and qualifications related to this position, emphasizing accounting, auditing, budgeting, and contract management.
Provide examples demonstrating your use of Microsoft 365 Excel, Filemaker, or other accounting databases, including the purpose of the applications.
Describe professional experience with research, writing, developing guidance, instructional memos, and manual procedures.
Application Instructions Complete the State Examination/Employment Application (STD 678) and all required documents. Applications may be submitted electronically through CalCareer (www.CalCareers.ca.gov). Hard‑copy applications may be mailed or dropped off at the addresses below. All materials must be received or postmarked by the Final Filing Date of 1/5/2026.
Addresses for application submission:
Mailing: Department of Transportation, Attn: Caltrans DHR Contact Certification Services, MS‑90, PO Box 168036, Sacramento, CA 95816‑8036.
Drop‑off: Department of Transportation, Drop‑off Address, Caltrans DHR Contact Classification and Hiring Unit – ECOS 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State holidays. 08:00 AM – 05:00 PM.
Contact Information Human Resources Contact: Shirley Panugaling (279) 599‑8482, shirley.panugaling@dot.ca.gov
For reasonable accommodations or EEO inquiries, contact the Department's EEO Office or the interview scheduler at the time of interview scheduling.
California Relay Service: 1‑800‑735‑2929 (TTY), 1‑800‑735‑2922 (Voice).
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex, sexual orientation, or any other protected class. The State maintains a drug‑free workplace and expects applicants to comply with this policy.
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