The Florida Bar
Legal Secretary
at
The Florida Bar
Be among the first 25 applicants. This range is provided by The Florida Bar. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $44,033.62/yr - $44,033.62/yr
Minimum starting salary
$44,033.62 with an excellent benefits package including employer paid pension contribution. Employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education High School Diploma (or equivalency).
Required minimum professional work experience Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities
Maintains and monitors disciplinary files in the case management system (importing emails, checking scanned documents, updating data, etc.).
Types and finalizes drafted pleadings and correspondence.
Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding calls.
Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.
Receives and routes incoming mail while checking all scanned documents for accuracy in the case management system.
Prepares bar counsel weekly expense report in Excel, updates Supreme Court Board, updates referee logs in Word, changes toner in equipment, adds paper to equipment, prepares closed files for scanning (requires redacting confidential information), drafts correspondence for bar counsel.
Other duties as assigned.
Knowledge
Correct spelling, punctuation, and grammar
Standard business formats and styles
Adobe Acrobat
Style and format of legal pleadings
Office procedures and practices
Computers, printers, facsimile machines, copiers, and scanners
Skills
MS Office (Outlook, Word, and Excel)
Use of databases
Basic arithmetic
Use of personal computer
Abilities
Type sixty (60) correct words per minute
Pay attention to detail
Type letters, memoranda, and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situations
Demonstrate initiative in group projects and individual settings
Consistently provide an excellent service-oriented attitude
Sit for long periods of time
Hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is an in-office position, located in Miami, Florida and is not a remote position.
Senior Level Mid-Senior level
Employment type Full-time
Job function Legal
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at
The Florida Bar
Be among the first 25 applicants. This range is provided by The Florida Bar. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $44,033.62/yr - $44,033.62/yr
Minimum starting salary
$44,033.62 with an excellent benefits package including employer paid pension contribution. Employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education High School Diploma (or equivalency).
Required minimum professional work experience Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities
Maintains and monitors disciplinary files in the case management system (importing emails, checking scanned documents, updating data, etc.).
Types and finalizes drafted pleadings and correspondence.
Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding calls.
Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.
Receives and routes incoming mail while checking all scanned documents for accuracy in the case management system.
Prepares bar counsel weekly expense report in Excel, updates Supreme Court Board, updates referee logs in Word, changes toner in equipment, adds paper to equipment, prepares closed files for scanning (requires redacting confidential information), drafts correspondence for bar counsel.
Other duties as assigned.
Knowledge
Correct spelling, punctuation, and grammar
Standard business formats and styles
Adobe Acrobat
Style and format of legal pleadings
Office procedures and practices
Computers, printers, facsimile machines, copiers, and scanners
Skills
MS Office (Outlook, Word, and Excel)
Use of databases
Basic arithmetic
Use of personal computer
Abilities
Type sixty (60) correct words per minute
Pay attention to detail
Type letters, memoranda, and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situations
Demonstrate initiative in group projects and individual settings
Consistently provide an excellent service-oriented attitude
Sit for long periods of time
Hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is an in-office position, located in Miami, Florida and is not a remote position.
Senior Level Mid-Senior level
Employment type Full-time
Job function Legal
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