Yale Cancer Center
Salary Range
$34.77 Job Requisition ID
131056WD Overview
Reporting to the Sr. Operations Manager in the department of Molecular, Cellular, and Developmental Biology and working closely with the Director of Graduate Studies, the MCDB Graduate Registrar (2) is responsible for overseeing and coordinating all administrative, financial, and advising activities related to the graduate program. This role requires a high level of expertise in managing databases, administering funding, and providing comprehensive support to faculty and students. The ideal candidate must possess strong leadership and decision‑making abilities, along with excellent technical and organizational skills. Key Responsibilities
Coordinate comprehensive administrative operations related to graduate admissions, training programs, and record‑keeping while managing the program’s financial aspects, including determining and submitting student funding decisions. Lead all stages of the admissions process for the Plant Molecular Biology (PMB) Track, from initial inquiry to student enrollment, ensuring a seamless transition for new students. Develop, lead, and oversee admissions activities for prospective students from initial inquiry through application submission, committee reviews, on‑site interviews, admission, and enrollment. Coordinate the orientation process for incoming PMB track students in the Biological and Biomedical Sciences (BBS) Combined Graduate Program, including the administration of all academic activities such as online course selection, enrollment, and faculty advising sessions. Facilitate orientation programs, course selection, enrollment, and faculty advising sessions to support student integration and success. Determine and submit funding decisions in Workday, support faculty directors with financial matters, and independently assess student eligibility for various funding sources based on university policies. Initiate and manage databases to maintain and monitor applicant and student records, track academic and research progress, compile and analyze data for faculty advisors, and maintain accurate records of student achievements, milestones, and funding statuses. Provide consistent advising support to graduate students, facilitate faculty advising sessions, address inquiries, and resolve student issues. Prepare and distribute reports on student progress and program statistics, ensuring adherence to university funding policies. Develop and implement strategic plans to enhance program efficiency and effectiveness and work closely with faculty, staff, and students to foster a supportive and inclusive academic environment. Procure goods, clear expenses, and provide backup support to other Business Office staff as needed. Required Skills and Abilities
A minimum of 3–5 years of administrative experience, preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record‑keeping. Proficiency in database management and reporting systems such as SLATE, CANVAS, and PowerBI; familiarity with financial management and student tracking systems such as Workday, BANNER, Degree Audit, and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint. Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through. Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to improve processes and procedures. Excellent organizational, written, and verbal communication skills. Detail‑oriented with a high level of accuracy. Ability to compose, edit, and proofread memos, general correspondence, and reports. Proven ability to consistently meet deadlines and prioritize workload. Demonstrated ability to serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. The ability to interpret and communicate complex federal regulations, policies, and procedures. Preferred Skills and Abilities
Experience in academic programs and registrar‑related duties, including student enrollment and registration. Principal Responsibilities
Oversees and coordinates short or long term projects. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. Processes applications for admissions. Ensures compliance with administrative policies and procedures. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. Advises students on issues such as course selection, progress toward graduation, and career decisions. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. Updates, edits, and writes program publications. Coordinates production and distribution of publications. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. Plans, administers, and controls budgets, maintains financial records, and produces financial reports. Oversees and instructs support staff. Train, instruct, and provide guidance for regular, students, or temporary workers and others regarding procedures. May act as lead person in absence of the supervisor. Performs clerical functions incidental to office activities. Required Education and Experience
Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Original Job Posting Date
12/03/2025 Job Category
Administrative Support Bargaining Unit
L34 Compensation Grade
Labor Grade E Compensation Grade Profile
Time Type
Full time Duration Type
Staff Work Model
Hybrid Location
219 Prospect Street, New Haven, Connecticut Background Check Requirements
All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website. Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note
Yale University is a tobacco‑free campus.
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$34.77 Job Requisition ID
131056WD Overview
Reporting to the Sr. Operations Manager in the department of Molecular, Cellular, and Developmental Biology and working closely with the Director of Graduate Studies, the MCDB Graduate Registrar (2) is responsible for overseeing and coordinating all administrative, financial, and advising activities related to the graduate program. This role requires a high level of expertise in managing databases, administering funding, and providing comprehensive support to faculty and students. The ideal candidate must possess strong leadership and decision‑making abilities, along with excellent technical and organizational skills. Key Responsibilities
Coordinate comprehensive administrative operations related to graduate admissions, training programs, and record‑keeping while managing the program’s financial aspects, including determining and submitting student funding decisions. Lead all stages of the admissions process for the Plant Molecular Biology (PMB) Track, from initial inquiry to student enrollment, ensuring a seamless transition for new students. Develop, lead, and oversee admissions activities for prospective students from initial inquiry through application submission, committee reviews, on‑site interviews, admission, and enrollment. Coordinate the orientation process for incoming PMB track students in the Biological and Biomedical Sciences (BBS) Combined Graduate Program, including the administration of all academic activities such as online course selection, enrollment, and faculty advising sessions. Facilitate orientation programs, course selection, enrollment, and faculty advising sessions to support student integration and success. Determine and submit funding decisions in Workday, support faculty directors with financial matters, and independently assess student eligibility for various funding sources based on university policies. Initiate and manage databases to maintain and monitor applicant and student records, track academic and research progress, compile and analyze data for faculty advisors, and maintain accurate records of student achievements, milestones, and funding statuses. Provide consistent advising support to graduate students, facilitate faculty advising sessions, address inquiries, and resolve student issues. Prepare and distribute reports on student progress and program statistics, ensuring adherence to university funding policies. Develop and implement strategic plans to enhance program efficiency and effectiveness and work closely with faculty, staff, and students to foster a supportive and inclusive academic environment. Procure goods, clear expenses, and provide backup support to other Business Office staff as needed. Required Skills and Abilities
A minimum of 3–5 years of administrative experience, preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record‑keeping. Proficiency in database management and reporting systems such as SLATE, CANVAS, and PowerBI; familiarity with financial management and student tracking systems such as Workday, BANNER, Degree Audit, and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint. Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through. Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to improve processes and procedures. Excellent organizational, written, and verbal communication skills. Detail‑oriented with a high level of accuracy. Ability to compose, edit, and proofread memos, general correspondence, and reports. Proven ability to consistently meet deadlines and prioritize workload. Demonstrated ability to serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. The ability to interpret and communicate complex federal regulations, policies, and procedures. Preferred Skills and Abilities
Experience in academic programs and registrar‑related duties, including student enrollment and registration. Principal Responsibilities
Oversees and coordinates short or long term projects. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. Processes applications for admissions. Ensures compliance with administrative policies and procedures. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. Advises students on issues such as course selection, progress toward graduation, and career decisions. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. Updates, edits, and writes program publications. Coordinates production and distribution of publications. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. Plans, administers, and controls budgets, maintains financial records, and produces financial reports. Oversees and instructs support staff. Train, instruct, and provide guidance for regular, students, or temporary workers and others regarding procedures. May act as lead person in absence of the supervisor. Performs clerical functions incidental to office activities. Required Education and Experience
Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Original Job Posting Date
12/03/2025 Job Category
Administrative Support Bargaining Unit
L34 Compensation Grade
Labor Grade E Compensation Grade Profile
Time Type
Full time Duration Type
Staff Work Model
Hybrid Location
219 Prospect Street, New Haven, Connecticut Background Check Requirements
All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website. Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note
Yale University is a tobacco‑free campus.
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