Executive Legal Assistant Job at Consilio LLC in Boston

We are seeking a Legal Executive Assistant for our client, a well‑known and respected AmLaw firm, to join their Boston office. This is a direct‑hire, permanent position with full benefits.

Base pay range: $44.00/hr – $73.00/hr (DOE/DOL).

Hybrid schedule: 3 days on site / 2 days remote.

Responsibilities

• Manages attorney projects and tracks deadlines to ensure timely completion.
• Coordinates with attorneys and admin teams to meet project goals.
• Acts as a liaison between attorneys, clients, and departments, handling inquiries and messages.
• Uses judgment to respond on behalf of the attorney when needed.
• Builds strong working relationships across teams to support collaboration.
• Gives clear instructions and feedback to improve team performance.
• Resolves conflicts and works well with all levels of staff.
• Assigns tasks to LSAs and AskLegalSupport, ensuring accuracy and timeliness.
• Tracks assignment progress and communicates updates to support teams.
• Shares service feedback and suggests improvements to management.
• Partners with other LEAs or LAAs on complex projects and admin support.
• Mentors LSAs and supports their development.
• Provides ongoing feedback to LSAs for growth and improvement.
• Drafts, edits, and finalizes legal documents, emails, and presentations.
• Reviews work for accuracy and gives feedback to support teams.
• Maintains organized electronic and paper filing systems in the firm’s DMS.
• Conducts research and gathers materials for cases and briefings.
• Works with support teams to complete presentations and related documents.
• Plans meetings and coordinates logistics with internal and external parties.
• Prepares agendas and ensures materials are ready and available.
• Supports meeting attendees and follows up on requests made during meetings.
• Oversees billing tasks, including approvals and correspondence.
• Ensures prebills and final bills are processed accurately and on time.
• Follows up on billing issues and acts as a proxy for the attorney.
• Manages the attorney’s calendar, meetings, and travel plans.
• Resolves scheduling conflicts and offers solutions.
• Assigns expense and time entries to AskLegalSupport for timely processing.

Qualifications

• Minimum Education: High School diploma or GED.
• Preferred Education: Bachelor’s degree in Legal Studies, Business Administration, or related field.
• Minimum Experience: 5 years in an administrative role supporting senior leadership in a corporate or legal setting.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Legal

Benefits

• Medical insurance
• 401(k)
• Vision insurance
• Pension plan
• Disability insurance
• Student loan assistance
• Child care support
• Paid maternity leave
• Tuition assistance
• Paid paternity leave

Location: Boston, MA