Job Description
About Company:
Victory Schools AZ is a dynamic and growing network of K–12 schools across Arizona, committed to transforming lives through education. We serve a diverse student population through a range of specialized campuses—including private schools for students with autism, our academically driven Victory Collegiate Academy, and our innovative, future-focused Victory Futures programs.
Our schools are united by one mission: to empower every student to succeed—academically, socially, and personally. Whether preparing students for college, careers, or lifelong independence, we provide individualized support, strong leadership, and a learning environment where every student can thrive.
At Victory Schools AZ, we don’t just educate—we elevate. We’re looking for passionate, driven professionals who want to make a difference and be part of something bigger. Join a team that’s changing the future of education in Arizona.
About the Role:
The Secretary plays a pivotal role in ensuring the smooth and efficient operation of educational services within the organization. This position is responsible for managing a wide range of administrative and clerical tasks that support faculty, staff, and management. The Secretary acts as a key point of contact, facilitating communication and coordination among various departments and external stakeholders. By maintaining accurate records and handling correspondence, the Secretary contributes to the overall organizational effectiveness and compliance with institutional policies. Ultimately, this role supports the educational mission by enabling a well-organized and responsive administrative environment.
Minimum Qualifications:
- High school diploma or equivalent required; associate degree or higher preferred.
- Proven experience in administrative assistance or secretarial roles, preferably within an educational setting.
- Proficiency in standard office software including word processing, spreadsheets, and email communication tools.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills.
Preferred Qualifications:
- Experience with fundraising coordination or support within educational or nonprofit organizations.
- Familiarity with records management systems and compliance standards related to educational institutions.
- Ability to transcribe and edit documents accurately and efficiently.
- Knowledge of office management best practices and procurement procedures.
- Additional certifications in office administration or related fields.
Responsibilities:
- Provide comprehensive administrative assistance including scheduling appointments, managing calendars, and coordinating meetings for educational staff and management.
- Perform general clerical duties such as answering phones, responding to emails, and greeting visitors to ensure professional and courteous communication.
- Manage records and documentation, including filing, transcribing meeting minutes, and maintaining confidential student and staff information in compliance with privacy regulations.
- Support fundraising activities by preparing materials, coordinating events, and maintaining donor records to assist in resource development efforts.
- Oversee office management tasks such as ordering supplies, maintaining office equipment, and ensuring a well-organized work environment.
Skills:
The required skills such as administrative assistance and general clerical abilities are utilized daily to manage schedules, handle correspondence, and maintain organized records that support the educational staff. Fundraising skills enable the Secretary to assist in planning and executing events that generate resources for the institution. Transcribing and editing skills are essential for producing accurate meeting minutes and official documents, ensuring clear communication across departments. Records management expertise ensures that sensitive information is securely maintained and easily accessible when needed. Office management skills contribute to creating an efficient and professional work environment by overseeing supplies, equipment, and general office operations.