Administrative Assistant Job at PRIME AE Group, Inc. in Pompano Beach

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Help Us Change the World—One Project at a Time

At PRIME AE, we believe every bridge, building, classroom, park, and roadway we design tells a story—and leaves a legacy. Whether it’s through architecture, engineering, planning, or consulting, our work is deeply rooted in improving the everyday experiences of people and communities. Join us and be part of a collaborative, forward-thinking team that values innovation, technical excellence, and meaningful contribution.

At PRIME AE Group, Inc. (www.primeeng.com) is a nationally ranked, full-service architecture and engineering firm with 22 offices across 9 states and a team of 500+ professionals. For nearly two decades, we’ve partnered with public and private sector clients to deliver creative, practical, and sustainable solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational sectors. We’re expanding our capabilities, our geography, and our team—and now is an exciting time to join us.

We are currently seeking an Administrative Assistant to support our Florida Turnpike Enterprise staff in Pompano Beach, FL.

What You’ll Do

The Administrative Assistant will provide essential administrative and operational support to professional staff within the Florida Turnpike Enterprise office in Pompano Beach. This role supports the Facilities and Telecommunications departments and plays a key role in keeping day-to-day operations running smoothly. The position requires strong organizational skills, attention to detail, and the ability to support both routine administrative functions and time-sensitive operational needs.

Key Responsibilities

• Provide administrative and clerical support to the Facilities and Telecommunications departments.
• Review, process, and track contractor invoices, work orders, and related documentation.
• Perform accurate and timely data entry into Operations and Maintenance systems.
• Serve as backup support for the Work Order Desk to ensure continuity of service.
• Assist with inventory control and property management activities.
• Maintain organized records, files, and departmental documentation.
• Coordinate meetings, prepare agendas, record meeting minutes, and track follow-up action items.
• Maintain real-time operational data to support emergency management activities.
• Assist with damage assessment reporting during storm events and other emergency situations.
• Maintain and update departmental SharePoint sites to ensure information is current and accessible.
• Support procurement activities, including purchase requisitions and vendor coordination.
• Liaise with internal departments and external vendors to facilitate efficient operations.

What You’ll Bring

• High school diploma or equivalent required; associate degree or higher preferred.
• 3–5 years of administrative, office support, or office management experience; experience supporting facilities or telecommunications functions is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience maintaining and updating SharePoint sites.
• Strong organizational skills with excellent attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks, prioritize effectively, and work in a fast-paced environment.
• Dependable, professional demeanor with the ability to work independently and as part of a team.

Why PRIME AE?

• Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
• People-First Culture: We hire top talent, champion diversity, trust, and integrity.
• Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives.
• Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
• National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.

PRIME AE Group celebrates diversity and is committed to creating an inclusive environment for all employees.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Design Services