Robert Half
Job Description
Job Description
We are looking for a highly organized and proactive Executive Assistant to join our team in Chesterfield, Missouri. This role is crucial in supporting leadership with administrative tasks, scheduling, and coordination while ensuring smooth day-to-day office operations. As a Contract to permanent position, it offers the opportunity for long-term growth within the organization.
Responsibilities:
• Manage and maintain complex calendars, including scheduling appointments, meetings, and travel arrangements.
• Facilitate business licensing processes in collaboration with the legal department.
• Oversee record retention efforts and manage the Iron Mountain account.
• Coordinate office operations, including supply management, vendor enrollment, purchase orders, and meal ordering.
• Prepare expense reports, track invoices, and resolve issues related to financial systems.
• Plan and organize meetings, working closely with corporate resources to ensure seamless execution.
• Conduct routine analysis to compile data for reports and projects as requested.
• Create and edit correspondence, presentations, spreadsheets, and reports with attention to detail.
• Handle confidential requests and inquiries, ensuring accurate communication and timely responses.
• Develop and streamline tracking systems to improve workflow and manage ad hoc tasks efficiently.• Proven experience in managing complex calendars and scheduling.
• Skilled in organizing travel arrangements and itineraries.
• Ability to coordinate office supplies, vendors, and daily operations effectively.
• Proficiency in preparing expense reports and handling purchase orders.
• Strong communication skills to manage correspondence and build relationships with corporate resources.
• Experience in conducting routine analysis and preparing technical reports.
• Highly adaptable with a proactive approach to problem-solving.
• Familiarity with record retention processes and account management.
Responsibilities:
• Manage and maintain complex calendars, including scheduling appointments, meetings, and travel arrangements.
• Facilitate business licensing processes in collaboration with the legal department.
• Oversee record retention efforts and manage the Iron Mountain account.
• Coordinate office operations, including supply management, vendor enrollment, purchase orders, and meal ordering.
• Prepare expense reports, track invoices, and resolve issues related to financial systems.
• Plan and organize meetings, working closely with corporate resources to ensure seamless execution.
• Conduct routine analysis to compile data for reports and projects as requested.
• Create and edit correspondence, presentations, spreadsheets, and reports with attention to detail.
• Handle confidential requests and inquiries, ensuring accurate communication and timely responses.
• Develop and streamline tracking systems to improve workflow and manage ad hoc tasks efficiently.• Proven experience in managing complex calendars and scheduling.
• Skilled in organizing travel arrangements and itineraries.
• Ability to coordinate office supplies, vendors, and daily operations effectively.
• Proficiency in preparing expense reports and handling purchase orders.
• Strong communication skills to manage correspondence and build relationships with corporate resources.
• Experience in conducting routine analysis and preparing technical reports.
• Highly adaptable with a proactive approach to problem-solving.
• Familiarity with record retention processes and account management.