Berry Law: Criminal Defense and Personal Injury Lawyers
Executive Assistant to CEO
Berry Law: Criminal Defense and Personal Injury Lawyers, Omaha, Nebraska, us, 68197
Position Overview
The Executive Assistant to the CEO provides high‑level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast‑paced, high‑visibility environment.
Key Responsibilities
Provide comprehensive support to the CEO, managing day‑to‑day administrative and operational needs.
Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow‑up aligned with the CEO’s priorities.
Manage a complex and dynamic calendar, including firm leadership meetings, legal‑industry commitments, speaking engagements, travel, and media appearances.
Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications.
Prepare agendas, briefing materials, presentations, and follow‑up action items for meetings and initiatives.
Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking.
Handle confidential, sensitive, and privileged information with the highest level of discretion.
Support internal firm initiatives, leadership projects, and strategic priorities as assigned.
Public Speaking & Media Support
Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials.
Track speaking opportunities, submissions, confirmations, and post‑event follow‑up.
Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners.
Manage contracts, invoices, and timelines related to speaking engagements.
Podcast Support
Coordinate podcast recording schedules, guest bookings, and production timelines.
Manage guest outreach, confirmations, releases, and follow‑up communications.
Assist with episode planning, content organization, and show notes.
Coordinate with editors, producers, and marketing teams to ensure timely production and release.
Communication, CRM & Project Support
Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners.
Draft, edit, and manage professional correspondence and communications.
Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support.
Track deadlines, deliverables, and commitments to ensure accountability and timely completion.
Support project management efforts across executive, media, and firm initiatives.
Ensure all CEO projects cross the finish line on time by implementing the 10‑80‑10 rule for project management.
Qualifications
Bachelor’s degree required; MBA or experience as an Aide‑De‑Camp preferred.
PMP (Project Management Professional) certification preferred.
Experience as an executive, law firm administrator, paralegal, or executive assistant.
Exceptional organizational, time‑management, and multitasking skills.
High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems.
Experience managing and maintaining a CRM, including data integrity and reporting.
Strong written and verbal communication skills.
High level of professionalism, discretion, and judgment.
Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software.
Experience supporting public‑facing executives, speakers, or content creators is a strong plus.
Personal Attributes
Proactive, resourceful, and solutions‑oriented.
Comfortable working with a high‑visibility executive and shifting priorities.
Calm under pressure with exceptional attention to detail.
Collaborative, service‑minded, and highly dependable.
Why Join Us
Work closely with a dynamic CEO shaping the strategic direction of a growing law firm.
Exposure to executive leadership, media, public speaking, and podcast initiatives.
Opportunity for professional growth and expanded responsibility within a mission‑driven organization.
Base Salary Range Competitive and commensurate with experience, typically aligned with senior‑level Executive Assistant roles in professional services and law firms.
Bonus & Incentives
Performance‑based bonus tied to individual and firm goals.
Potential discretionary bonuses related to major initiatives, speaking engagements, or growth milestones.
Benefits
Health, dental, and vision insurance.
Retirement plan with employer contribution.
Paid time off and firm holidays.
Professional development support (certifications, conferences, training).
Growth Opportunity
Increased compensation and scope as responsibilities expand.
Potential evolution into Chief of Staff–type functions based on performance and firm needs.
#J-18808-Ljbffr
Key Responsibilities
Provide comprehensive support to the CEO, managing day‑to‑day administrative and operational needs.
Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow‑up aligned with the CEO’s priorities.
Manage a complex and dynamic calendar, including firm leadership meetings, legal‑industry commitments, speaking engagements, travel, and media appearances.
Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications.
Prepare agendas, briefing materials, presentations, and follow‑up action items for meetings and initiatives.
Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking.
Handle confidential, sensitive, and privileged information with the highest level of discretion.
Support internal firm initiatives, leadership projects, and strategic priorities as assigned.
Public Speaking & Media Support
Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials.
Track speaking opportunities, submissions, confirmations, and post‑event follow‑up.
Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners.
Manage contracts, invoices, and timelines related to speaking engagements.
Podcast Support
Coordinate podcast recording schedules, guest bookings, and production timelines.
Manage guest outreach, confirmations, releases, and follow‑up communications.
Assist with episode planning, content organization, and show notes.
Coordinate with editors, producers, and marketing teams to ensure timely production and release.
Communication, CRM & Project Support
Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners.
Draft, edit, and manage professional correspondence and communications.
Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support.
Track deadlines, deliverables, and commitments to ensure accountability and timely completion.
Support project management efforts across executive, media, and firm initiatives.
Ensure all CEO projects cross the finish line on time by implementing the 10‑80‑10 rule for project management.
Qualifications
Bachelor’s degree required; MBA or experience as an Aide‑De‑Camp preferred.
PMP (Project Management Professional) certification preferred.
Experience as an executive, law firm administrator, paralegal, or executive assistant.
Exceptional organizational, time‑management, and multitasking skills.
High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems.
Experience managing and maintaining a CRM, including data integrity and reporting.
Strong written and verbal communication skills.
High level of professionalism, discretion, and judgment.
Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software.
Experience supporting public‑facing executives, speakers, or content creators is a strong plus.
Personal Attributes
Proactive, resourceful, and solutions‑oriented.
Comfortable working with a high‑visibility executive and shifting priorities.
Calm under pressure with exceptional attention to detail.
Collaborative, service‑minded, and highly dependable.
Why Join Us
Work closely with a dynamic CEO shaping the strategic direction of a growing law firm.
Exposure to executive leadership, media, public speaking, and podcast initiatives.
Opportunity for professional growth and expanded responsibility within a mission‑driven organization.
Base Salary Range Competitive and commensurate with experience, typically aligned with senior‑level Executive Assistant roles in professional services and law firms.
Bonus & Incentives
Performance‑based bonus tied to individual and firm goals.
Potential discretionary bonuses related to major initiatives, speaking engagements, or growth milestones.
Benefits
Health, dental, and vision insurance.
Retirement plan with employer contribution.
Paid time off and firm holidays.
Professional development support (certifications, conferences, training).
Growth Opportunity
Increased compensation and scope as responsibilities expand.
Potential evolution into Chief of Staff–type functions based on performance and firm needs.
#J-18808-Ljbffr