The Phoenix Group
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Our client, a multinational law firm, is seeking a Legal Secretary to join their Litigation group in Palo Alto! The Legal Secretary plays a key role in delivering top-tier administrative and client support, ensuring the production of accurate, high-volume legal documents. This position requires an understanding of the firm’s legal practices and client needs to foster strong attorney-client relationships. Key Responsibilities: Drafts, edits, and reviews complex legal documents and correspondence for accuracy and completeness. Manages client and matter-related lists, schedules appointments, and maintains contacts using Outlook. Assists with time entry tasks, including input, edits, and finalization of time records. Opens new matters, drafts engagement letters, and processes conflicts using Intapp. Works closely with attorneys and accounting to handle billing in 3E: editing prebills, generating reports, and sending invoices. Coordinates meetings, conference calls, and travel arrangements. Prepares expense reports, processes payments, and handles check requests. Supports all phases of litigation, including trial preparation, document management, and court filings. Assists with depositions and helps prepare and organize materials for court proceedings. Provides direct support to clients and aids in managing attorney-client communications. Helps prepare responses to auditor requests and opinion letters in collaboration with paralegals. About You High School Diploma required; Associate’s Degree preferred. At least 3 years of recent legal secretarial experience, preferably in a large firm. Strong background in litigation and experience with financial systems like 3E. Advanced proficiency in MS Office and familiarity with database/timekeeping software. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Legal and Administrative Industries Legal Services and Law Practice Referrals increase your chances of interviewing at The Phoenix Group by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Litigation Secretary jobs in
Palo Alto, CA . San Jose, CA $88,000.00-$202,667.00 1 week ago San Francisco Bay Area $100,000.00-$125,000.00 20 hours ago San Mateo County, CA $95,000.00-$100,000.00 1 week ago San Mateo, CA $103,470.00-$126,750.00 1 week ago San Jose, CA $60,000.00-$70,000.00 1 week ago Litigation Legal Administrative Assistant - Federal Courts
Litigation Legal Administrative Assistant - Federal Courts
San Jose, CA $100,000.00-$120,000.00 2 days ago San Francisco Bay Area $60,000.00-$88,000.00 1 month ago Litigation Legal Administrative Assistant
San Jose, CA $80,000.00-$110,000.00 2 days ago San Jose, CA $88,000.00-$105,000.00 2 days ago Palo Alto, CA $120,000.00-$160,000.00 3 weeks ago Campbell, CA $100,000.00-$120,000.00 3 weeks ago Redwood City, CA $100,000.00-$120,000.00 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Our client, a multinational law firm, is seeking a Legal Secretary to join their Litigation group in Palo Alto! The Legal Secretary plays a key role in delivering top-tier administrative and client support, ensuring the production of accurate, high-volume legal documents. This position requires an understanding of the firm’s legal practices and client needs to foster strong attorney-client relationships. Key Responsibilities: Drafts, edits, and reviews complex legal documents and correspondence for accuracy and completeness. Manages client and matter-related lists, schedules appointments, and maintains contacts using Outlook. Assists with time entry tasks, including input, edits, and finalization of time records. Opens new matters, drafts engagement letters, and processes conflicts using Intapp. Works closely with attorneys and accounting to handle billing in 3E: editing prebills, generating reports, and sending invoices. Coordinates meetings, conference calls, and travel arrangements. Prepares expense reports, processes payments, and handles check requests. Supports all phases of litigation, including trial preparation, document management, and court filings. Assists with depositions and helps prepare and organize materials for court proceedings. Provides direct support to clients and aids in managing attorney-client communications. Helps prepare responses to auditor requests and opinion letters in collaboration with paralegals. About You High School Diploma required; Associate’s Degree preferred. At least 3 years of recent legal secretarial experience, preferably in a large firm. Strong background in litigation and experience with financial systems like 3E. Advanced proficiency in MS Office and familiarity with database/timekeeping software. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Legal and Administrative Industries Legal Services and Law Practice Referrals increase your chances of interviewing at The Phoenix Group by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Litigation Secretary jobs in
Palo Alto, CA . San Jose, CA $88,000.00-$202,667.00 1 week ago San Francisco Bay Area $100,000.00-$125,000.00 20 hours ago San Mateo County, CA $95,000.00-$100,000.00 1 week ago San Mateo, CA $103,470.00-$126,750.00 1 week ago San Jose, CA $60,000.00-$70,000.00 1 week ago Litigation Legal Administrative Assistant - Federal Courts
Litigation Legal Administrative Assistant - Federal Courts
San Jose, CA $100,000.00-$120,000.00 2 days ago San Francisco Bay Area $60,000.00-$88,000.00 1 month ago Litigation Legal Administrative Assistant
San Jose, CA $80,000.00-$110,000.00 2 days ago San Jose, CA $88,000.00-$105,000.00 2 days ago Palo Alto, CA $120,000.00-$160,000.00 3 weeks ago Campbell, CA $100,000.00-$120,000.00 3 weeks ago Redwood City, CA $100,000.00-$120,000.00 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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