State of Florida
Requisition No:867515
Agency: Children and Families
Working Title: CONTRACT MANAGER SPECIALIST - 60073197
Pay Plan: Career Service
Position Number:60073197
Salary: $52,000
Posting Closing Date: 01/02/2026
Description The Contract Manager Specialist supports the Department’s OCFW program office in the development, administration, and oversight of contracts and procurements. This position assists in ensuring contract activities comply with Florida Statutes, state procurement rules, DCF policies, and program standards. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout.
Qualifications
Florida procurement and contracting processes, or the ability and initiative to quickly learn.
Government or non‑profit grant and contract administration principles.
Microsoft Office Suite, especially Excel and Word.
Essential Job Functions
Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.
Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance with approved funding.
Monitor provider performance through the review of required reports, deliverables, data, documentation, and outcome indicators.
Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.
Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow‑up.
Maintain accurate, complete, and audit‑ready contract files, financial records, and supporting documentation within designated contract management systems.
Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner.
Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues.
Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.
Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.
Educational Requirements Experience in contract management, grant administration, fiscal review, or procurement is highly desirable. FCCM certification or willingness to achieve FCCM within 1 year of hire.
Work Experience Requirements
Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments.
Experience reviewing invoices, budgets, rate structures, or financial documentation.
Experience working with providers, sub‑recipients, or vendors in a regulatory or compliance capacity.
Experience with performance monitoring, corrective actions, or quality assurance.
Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis.
Software Proficiency
Microsoft Office (Word, Excel, Outlook, PowerPoint).
SharePoint or other document management tools.
Ability to learn contract management systems (e.g., FACTS/CARS).
Ability to learn state financial systems (e.g., FLAIR).
Familiarity with performance or data reporting tools preferred.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Background Screening Requirement: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.
Selective Service: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.
Veterans’ Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Graduation or other academic achievements, professional certificates, and additional accomplishments may be recognized as part of a candidate’s qualifications. Please contact the hiring authority for guidance or support.
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Agency: Children and Families
Working Title: CONTRACT MANAGER SPECIALIST - 60073197
Pay Plan: Career Service
Position Number:60073197
Salary: $52,000
Posting Closing Date: 01/02/2026
Description The Contract Manager Specialist supports the Department’s OCFW program office in the development, administration, and oversight of contracts and procurements. This position assists in ensuring contract activities comply with Florida Statutes, state procurement rules, DCF policies, and program standards. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout.
Qualifications
Florida procurement and contracting processes, or the ability and initiative to quickly learn.
Government or non‑profit grant and contract administration principles.
Microsoft Office Suite, especially Excel and Word.
Essential Job Functions
Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.
Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance with approved funding.
Monitor provider performance through the review of required reports, deliverables, data, documentation, and outcome indicators.
Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.
Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow‑up.
Maintain accurate, complete, and audit‑ready contract files, financial records, and supporting documentation within designated contract management systems.
Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner.
Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues.
Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.
Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.
Educational Requirements Experience in contract management, grant administration, fiscal review, or procurement is highly desirable. FCCM certification or willingness to achieve FCCM within 1 year of hire.
Work Experience Requirements
Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments.
Experience reviewing invoices, budgets, rate structures, or financial documentation.
Experience working with providers, sub‑recipients, or vendors in a regulatory or compliance capacity.
Experience with performance monitoring, corrective actions, or quality assurance.
Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis.
Software Proficiency
Microsoft Office (Word, Excel, Outlook, PowerPoint).
SharePoint or other document management tools.
Ability to learn contract management systems (e.g., FACTS/CARS).
Ability to learn state financial systems (e.g., FLAIR).
Familiarity with performance or data reporting tools preferred.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Background Screening Requirement: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.
Selective Service: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.
Veterans’ Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Graduation or other academic achievements, professional certificates, and additional accomplishments may be recognized as part of a candidate’s qualifications. Please contact the hiring authority for guidance or support.
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