We Care Sitting Services LLC
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Opportunity for advancement
We Care sitting Services is looking for an experienced Office Manager to oversee the daily administrative and office operations to ensure efficient, compliant, and supportive service delivery. This role supports staff, leadership, and clients by managing office systems, documentation, scheduling support, and compliance‑related administrative functions in accordance with Medicaid, state regulations, and agency policies.
Key Responsibilities:
Manage daily office operations and maintain an organized, professional work environment
Develop and maintain administrative systems, workflows, and procedures
Serve as primary point of contact for administrative inquiries
Maintain accurate client, staff, and provider files in compliance with HCBS, Medicaid, and state regulations
Ensure confidentiality and compliance with HIPAA and agency privacy policies
Assist with audits, surveys, and licensing reviews
Track required documentation, certifications, and renewals
Support onboarding and offboarding of staff
Maintain personnel files and training records
Assist with scheduling coordination and staff communication
Serve as a liaison between direct support professionals and leadership
Assist with Medicaid billing preparation and documentation tracking; coordinate with billing specialists
Track timesheets, service logs, and authorizations
Support payroll preparation
Answer phones, manage emails, and handle correspondence professionally
Coordinate meetings, trainings, and staff schedules
Communicate with clients, families, case managers, and community partners as needed
Qualifications:
High school diploma or equivalent
Minimum 2–3 years of office management or administrative experience
Strong organizational, communication, and time‑management skills
Proficiency in Microsoft Office or Google Workspace
Knowledge of confidentiality and professional boundaries
Knowledge of LDH regulations
Experience in HCBS, healthcare, social services, or Medicaid‑funded programs
Familiarity with waiver programs and service documentation
Benefits/Perks:
Health Insurance, Dental, and Vision Benefits available
Paid Time Off
Career Growth Opportunities
#J-18808-Ljbffr
Dental insurance
Health insurance
Paid time off
Vision insurance
Opportunity for advancement
We Care sitting Services is looking for an experienced Office Manager to oversee the daily administrative and office operations to ensure efficient, compliant, and supportive service delivery. This role supports staff, leadership, and clients by managing office systems, documentation, scheduling support, and compliance‑related administrative functions in accordance with Medicaid, state regulations, and agency policies.
Key Responsibilities:
Manage daily office operations and maintain an organized, professional work environment
Develop and maintain administrative systems, workflows, and procedures
Serve as primary point of contact for administrative inquiries
Maintain accurate client, staff, and provider files in compliance with HCBS, Medicaid, and state regulations
Ensure confidentiality and compliance with HIPAA and agency privacy policies
Assist with audits, surveys, and licensing reviews
Track required documentation, certifications, and renewals
Support onboarding and offboarding of staff
Maintain personnel files and training records
Assist with scheduling coordination and staff communication
Serve as a liaison between direct support professionals and leadership
Assist with Medicaid billing preparation and documentation tracking; coordinate with billing specialists
Track timesheets, service logs, and authorizations
Support payroll preparation
Answer phones, manage emails, and handle correspondence professionally
Coordinate meetings, trainings, and staff schedules
Communicate with clients, families, case managers, and community partners as needed
Qualifications:
High school diploma or equivalent
Minimum 2–3 years of office management or administrative experience
Strong organizational, communication, and time‑management skills
Proficiency in Microsoft Office or Google Workspace
Knowledge of confidentiality and professional boundaries
Knowledge of LDH regulations
Experience in HCBS, healthcare, social services, or Medicaid‑funded programs
Familiarity with waiver programs and service documentation
Benefits/Perks:
Health Insurance, Dental, and Vision Benefits available
Paid Time Off
Career Growth Opportunities
#J-18808-Ljbffr