University of Tennessee, Knoxville
HR Coordinator - Facilities Services - UTK
University of Tennessee, Knoxville, Knoxville, Tennessee, United States, 37955
Overview
HR Coordinator - Facilities Services - UTK
role at
University of Tennessee, Knoxville . The HR Coordinator provides comprehensive human resources support to the Facilities Services Department, serving as a key resource for supervisors and staff on HR policies and procedures. This position ensures positions, classifications, appointments, and employee records are accurate, compliant, and aligned with departmental budgets and university guidelines. The Coordinator supports hiring and other personnel actions, assists with HR transactions, and helps ensure consistent application of policies across the department. Professionalism, discretion, and the ability to manage confidential information are essential.
Responsibilities
Assist in advising employees on Worker's Compensation, Family Medical Leave, Sick Leave Bank, Paid Parental Leave, sick leave, annual leave, longevity, terminations, and other HR matters as needed.
Ensure departmental compliance with HR policies, procedures, regulations and laws. Interpret and apply policies as necessary.
Manage personnel file records for staff and students.
Advise on FS Departmental personnel actions including new hires / rehires, transfers, pay changes, tuition fee waivers, leave applications, and terminations.
Review and confirm accuracy and completion of all required documents for new hires / rehires to include I-9 and Visa requirements.
Assist with employee onboarding and providing policy information to new employees.
Assist with the development of position descriptions for UTK HR review and classifications for new or revised position descriptions. Validate budget alignment for new positions and position changes.
Complete personnel forms, both paper and electronic, for position creation and changes, personnel changes, additional pay requests, and terminations.
Provide support to Hiring Managers for position searches in DASH as well as assist with Hiring Committee Searches.
Communicate and advise Division Directors and supervisory personnel on HR and payroll policies and procedures, providing direction in accomplishing personnel or payroll functions.
Prepare and/or develop reports on staffing levels, career path progression and eligibility, employee certification requirements and eligibility, and payroll expenditures.
Work with confidential and time-sensitive information.
Serve as the centralized link in the absence of the HR Consultant between the FS Department, UTK Finance and Administration, UT Knoxville Human Resources, and the UT Treasurer's Office.
Assist the HR Assistant Manager in apprenticeship recruitment or hiring activities, screening apprentice applicants, and referring to hiring authority; select apprentices in accordance with USDOL apprenticeship goals and objectives; submit apprenticeship agreements.
Track apprenticeship training hours, RTI progress, and ensure progress toward successful completion; review apprenticeship activities to ensure standards are met and adjust as necessary.
Assist with payroll for Bi-Weekly and Monthly employees as needed.
Serve as a backup for the Benefits and Retirement Specialist during their absence to ensure continuity of HR operations and expertise.
Participate as a FS Departmental Representative on UTK HR-related committees.
Qualifications Required Qualifications
Education: High school diploma or GED
Experience: High school diploma with at least 5 years of relevant HR experience, or a Bachelor's degree and one year of specialized work experience in a similar HR environment may be substituted for work experience.
Knowledge, Skills, Abilities
Excellent verbal and written communication skills.
Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
Ability to multi-task and prioritize duties based on time-sensitive deadlines.
Knowledge of HR employment laws related to hiring, I-9 and E-Verify, and Visa requirements.
Ability to work independently and within a team; maintain a high level of confidentiality.
Work Location
University of Tennessee – Knoxville, TN Campus
This is an on-site position
Compensation And Benefits
UT market range: MR08
About The College/Department/Division UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville’s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.
About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of leadership and service. UT Knoxville offers over 900 programs of study across 14 colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds a high level of research activity and partnerships with industry leaders and national laboratories. UT Knoxville serves and recruits for UT Knoxville and its affiliated institutes. UT Knoxville values work-life balance, compensation, professional development, and a culture of involvement and engagement. Apply today to join the Tennessee Volunteer community.
#J-18808-Ljbffr
HR Coordinator - Facilities Services - UTK
role at
University of Tennessee, Knoxville . The HR Coordinator provides comprehensive human resources support to the Facilities Services Department, serving as a key resource for supervisors and staff on HR policies and procedures. This position ensures positions, classifications, appointments, and employee records are accurate, compliant, and aligned with departmental budgets and university guidelines. The Coordinator supports hiring and other personnel actions, assists with HR transactions, and helps ensure consistent application of policies across the department. Professionalism, discretion, and the ability to manage confidential information are essential.
Responsibilities
Assist in advising employees on Worker's Compensation, Family Medical Leave, Sick Leave Bank, Paid Parental Leave, sick leave, annual leave, longevity, terminations, and other HR matters as needed.
Ensure departmental compliance with HR policies, procedures, regulations and laws. Interpret and apply policies as necessary.
Manage personnel file records for staff and students.
Advise on FS Departmental personnel actions including new hires / rehires, transfers, pay changes, tuition fee waivers, leave applications, and terminations.
Review and confirm accuracy and completion of all required documents for new hires / rehires to include I-9 and Visa requirements.
Assist with employee onboarding and providing policy information to new employees.
Assist with the development of position descriptions for UTK HR review and classifications for new or revised position descriptions. Validate budget alignment for new positions and position changes.
Complete personnel forms, both paper and electronic, for position creation and changes, personnel changes, additional pay requests, and terminations.
Provide support to Hiring Managers for position searches in DASH as well as assist with Hiring Committee Searches.
Communicate and advise Division Directors and supervisory personnel on HR and payroll policies and procedures, providing direction in accomplishing personnel or payroll functions.
Prepare and/or develop reports on staffing levels, career path progression and eligibility, employee certification requirements and eligibility, and payroll expenditures.
Work with confidential and time-sensitive information.
Serve as the centralized link in the absence of the HR Consultant between the FS Department, UTK Finance and Administration, UT Knoxville Human Resources, and the UT Treasurer's Office.
Assist the HR Assistant Manager in apprenticeship recruitment or hiring activities, screening apprentice applicants, and referring to hiring authority; select apprentices in accordance with USDOL apprenticeship goals and objectives; submit apprenticeship agreements.
Track apprenticeship training hours, RTI progress, and ensure progress toward successful completion; review apprenticeship activities to ensure standards are met and adjust as necessary.
Assist with payroll for Bi-Weekly and Monthly employees as needed.
Serve as a backup for the Benefits and Retirement Specialist during their absence to ensure continuity of HR operations and expertise.
Participate as a FS Departmental Representative on UTK HR-related committees.
Qualifications Required Qualifications
Education: High school diploma or GED
Experience: High school diploma with at least 5 years of relevant HR experience, or a Bachelor's degree and one year of specialized work experience in a similar HR environment may be substituted for work experience.
Knowledge, Skills, Abilities
Excellent verbal and written communication skills.
Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
Ability to multi-task and prioritize duties based on time-sensitive deadlines.
Knowledge of HR employment laws related to hiring, I-9 and E-Verify, and Visa requirements.
Ability to work independently and within a team; maintain a high level of confidentiality.
Work Location
University of Tennessee – Knoxville, TN Campus
This is an on-site position
Compensation And Benefits
UT market range: MR08
About The College/Department/Division UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville’s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.
About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of leadership and service. UT Knoxville offers over 900 programs of study across 14 colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds a high level of research activity and partnerships with industry leaders and national laboratories. UT Knoxville serves and recruits for UT Knoxville and its affiliated institutes. UT Knoxville values work-life balance, compensation, professional development, and a culture of involvement and engagement. Apply today to join the Tennessee Volunteer community.
#J-18808-Ljbffr