Swire Coca-Cola, USA
Who is Swire Coca-Cola? We are a family‑owned bottling company with a story spanning over two centuries. We are one of the largest bottlers of Coca‑Cola in North America and distribute more than 50 beverage brands and flavors, creating joy for our customers every day. Our 8,000+ driven employees work hard as part of a team that delivers refreshment to over 30 million consumers across 13 states. Begin a journey with us at Swire Coca-Cola and belong to a community of dedicated team members who think big and believe in winning together.
Why you’ll love working at Swire Coca-Cola Swire Coca-Cola is committed to providing balance to support you in all aspects of your life, both at work and beyond. We offer the benefits you need for physical, financial, and emotional well‑being.
Benefits
Health coverage (3 medical options, dental and vision)
401(k) Retirement Plan w/company match
Health Savings Accounts w/company match
FREE virtual primary care, acute care and physical therapy
FREE Employee Assistance Program
Company paid (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)
Discounted & free product
Tuition reimbursement
Opportunities for career advancement
In addition to health benefits, Swire Coca-Cola is proud to offer you opportunities where you help give back directly to the communities and causes you care about. Note: Enrollment in a Swire Medical Plan is required for some benefits.
Job Details Schedule: This position is required to be in the office 5 days a week.
Job Level: 6
Executive Assistant Role At Swire Coca Cola, our Executive Assistants are vital in providing high‑level administrative support to our executives and leadership teams. This dynamic role involves managing schedules, coordinating meetings, and handling communications to ensure everything runs smoothly. You’ll be responsible for organizing and maintaining executive files, preparing detailed reports, and assisting with exciting special projects. With your exceptional organizational skills, keen attention to detail, and ability to handle confidential information discreetly, you’ll be a crucial link between our executives and other key stakeholders.
Responsibilities
Provide proactive support to assigned executives and extended leadership teams
Liaise with key business partners, brand partners, and vendors
Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, and agendas, and maintain an organized office
Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally
Engage with stakeholders, drafting critical correspondence with key partners and business associates
Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company’s Travel Policy
Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel. Provide hospitality for senior management or guests, including planning and confirming all local logistics support
Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals
Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests)
Handle travel arrangements for designated executives
Coordinate meetings locally and involving the Parent Company
Prepare expense reports efficiently
Coordinate special events at the corporate level
Requirements
Bachelor’s degree in a business related field or other relevant degree
2+ years’ experience as an Executive Administrator or other relevant experience
Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)
Proficiency in Concur or other comparable expense management systems
Come and join our Sparkling team! Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E‑Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca-Cola does not sponsor applicants for work visas.
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Why you’ll love working at Swire Coca-Cola Swire Coca-Cola is committed to providing balance to support you in all aspects of your life, both at work and beyond. We offer the benefits you need for physical, financial, and emotional well‑being.
Benefits
Health coverage (3 medical options, dental and vision)
401(k) Retirement Plan w/company match
Health Savings Accounts w/company match
FREE virtual primary care, acute care and physical therapy
FREE Employee Assistance Program
Company paid (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)
Discounted & free product
Tuition reimbursement
Opportunities for career advancement
In addition to health benefits, Swire Coca-Cola is proud to offer you opportunities where you help give back directly to the communities and causes you care about. Note: Enrollment in a Swire Medical Plan is required for some benefits.
Job Details Schedule: This position is required to be in the office 5 days a week.
Job Level: 6
Executive Assistant Role At Swire Coca Cola, our Executive Assistants are vital in providing high‑level administrative support to our executives and leadership teams. This dynamic role involves managing schedules, coordinating meetings, and handling communications to ensure everything runs smoothly. You’ll be responsible for organizing and maintaining executive files, preparing detailed reports, and assisting with exciting special projects. With your exceptional organizational skills, keen attention to detail, and ability to handle confidential information discreetly, you’ll be a crucial link between our executives and other key stakeholders.
Responsibilities
Provide proactive support to assigned executives and extended leadership teams
Liaise with key business partners, brand partners, and vendors
Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, and agendas, and maintain an organized office
Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally
Engage with stakeholders, drafting critical correspondence with key partners and business associates
Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company’s Travel Policy
Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel. Provide hospitality for senior management or guests, including planning and confirming all local logistics support
Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals
Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests)
Handle travel arrangements for designated executives
Coordinate meetings locally and involving the Parent Company
Prepare expense reports efficiently
Coordinate special events at the corporate level
Requirements
Bachelor’s degree in a business related field or other relevant degree
2+ years’ experience as an Executive Administrator or other relevant experience
Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)
Proficiency in Concur or other comparable expense management systems
Come and join our Sparkling team! Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E‑Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca-Cola does not sponsor applicants for work visas.
#J-18808-Ljbffr