Administrative Assistant Job at Airswift in Houston

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Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 3-month assignment with possibility of extension based on the needs of the business.

Schedule: 4 days onsite and 1 day remote (Typically Friday but will be based on business needs).

Responsibilities

• The Administrative Assistant provides high-level administrative support to the General Manager and leadership team within Supply & Trading and Shipping organizations.
• This role ensures efficient operations by managing schedules, communications, travel, and internal coordination.
• Provides administrative or office support to non-executive employees, departments, or functions. Manages group and employee work to align with corporate/department objectives. Direct reports are typically individual contributors.
• Manage executive calendars, prioritize meetings, and coordinate appointments.
• Screen and respond to emails and correspondence on behalf of assigned employees.
• Organize and support meetings, conferences, and team events.
• Maintain communication across internal departments and external stakeholders.
• Prepare reports, presentations, and handle confidential documents.
• Collaborate with other administrative staff to ensure seamless operations.

Requirements

• 5-10 years of administrative experience supporting senior leadership.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneNote).
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to work in a fast-paced environment.

Preferred Qualifications

• Experience in supply chain, trading, or energy industry environments.
• Familiarity with global travel coordination and compliance requirements.

Job details

• Location: Houston, TX
• Employment type: Contract
• Seniority level: Mid-Senior level
• Job function: Business Development
• Industries: Staffing and Recruiting