Administrative Assistant Job at Indotronix Avani Group in Houston

Job Title: Administrative Assistant

Location: Houston, TX

Duration: 12+ Months Contract

Work Model: Hybrid – In-Office (Mon, Tue, Thu) & Remote (Wed, Fri)

We are hiring an Administrative Assistant. This role provides administrative support to regional leadership, supervisors, and technicians, with a strong focus on efficiency, accuracy, and proactive coordination.

Key Responsibilities

• Provide administrative support to regional teams and leadership
• Manage calendars, travel arrangements, and expense reports
• Process, code, and track invoices; create and manage purchase orders
• Support basic reporting needs and track business processes using Power BI
• Prepare documents using MS Word, Excel, and PowerPoint
• Coordinate meetings, regional events, and external vendor interactions
• Support recruitment, onboarding, and offboarding activities in coordination with HR
• Maintain SharePoint files, team sites, and access permissions
• Manage office supplies and support fleet compliance records
• Handle confidential information in accordance with company procedures

Required Qualifications

• Minimum 2 years of administrative experience or equivalent education and experience
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office, SharePoint, and general computer applications
• Ability to work independently, manage interruptions, and meet deadlines
• Professional, proactive, and detail-oriented approach

Preferred Qualifications

• University degree
• Experience with Oracle Financial Applications and Workday
• High-volume workload with changing priorities
• Occasional extended hours; rare travel

Qualified candidates with strong administrative and coordination skills are encouraged to apply.