Administrative Assistant Job at Beacon Hill in Chicago

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This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $25.00/hr

We’re seeking a collaborative, detail-oriented Administrative Assistant to support our Development (Fundraising) team. This role reports to the Senior Director and works closely with senior leadership to help drive fundraising success and donor engagement.

What you’ll do:

• Provide administrative and calendar support to senior Development leadership
• Coordinate meetings, Board activities, events, donor tours, and retreats
• Manage special projects and assist with department budgeting
• Support donor communications, stewardship, and mailings
• Maintain donor records and engagement data in Salesforce
• Serve as a point of contact for donor inquiries and provide exceptional customer service
• Prepare donor materials, briefings, and presentations

Qualifications:

• Bachelor’s degree or equivalent combination of education/experience is required.
• Two years of experience offering administrative support in fast-paced office environment.
• Non-profit or museum experience is a plus.
• Thorough knowledge of office practices, procedures and equipment, and ability to operate standard equipment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Access, SharePoint).
• Familiarity with Salesforce (or other fundraising software) is a plus.
• Ability to handle confidential matters with discretion.
• Strong work ethic and positive attitude.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.