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Atlas Advisors, LLC

Executive Assistant Job at Atlas Advisors, LLC in New York

Atlas Advisors, LLC, New York, New York, United States

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Support the Mission of the U.S. International Development Finance Corporation (DFC)

Atlas Advisors, LLC (ATLAS) is seeking experienced Executive Assistants to provide executive level administrative support to senior leadership at the U.S. International Development Finance Corporation (DFC) in New York City. These roles directly support DFC leadership and operations and require professionals who can perform in a fast paced, high visibility federal environment.

Multiple Executive Assistant positions are available in support of DFC. Assignments will be based on DFC operational needs.


**This position is contingent on contract award**

Position Assignments


Executive Assistant – DFC Office of Chief Executive (OCE)

  • Supports senior executive leadership within the NYC Office of Chief Executive

  • Focused on high level calendar management, executive correspondence, and leadership support

Executive Assistant – DFC Departmental Support (Flex Role)

  • Provides executive and administrative support to other departments as designated by leadership

  • Assignment may change over time based on operational needs

  • May include work at other approved office locations


Key Responsibilities 

  • Organize and prioritize a high incoming flow of work for DFC senior leaders and or their offices

  • Respond to and schedule requests for meetings, invitations, and participation in events

  • Greet and escort guests at DFC NYC and other DFC office locations

  • Maintain a control and follow up system for incoming workload and correspondence

  • Draft and proofread correspondence, reports, and other documents

  • Manage incoming and outgoing communications including email, phone calls, and mail

  • Assist with travel coordination and voucher processing as needed

  • Maintain records and databases, including tracking projects and deadlines

  • Coordinate with other departments and stakeholders on administrative projects and data calls

  • Process internal ethics clearances for speaker participation at events or widely attended gatherings


Qualifications

Required

  • U.S. Citizen

  • Must be eligible to obtain and maintain a Public Trust clearance.

  • Minimum of 5 years experience providing executive or administrative support in one or more of the following environments:

    • Federal government

    • State or local government

    • Corporate executive offices

    • Nonprofit or comparable professional settings

  • Strong written and verbal communication skills

  • Proven ability to manage multiple priorities independently in a fast paced environment

Desired

  • Bachelor's degree in business administration or a related field

  • Experience supporting senior leadership or executive level offices

  • Bilingual proficiency in English and Spanish or English and Portuguese

Compensation & Benefits

  • Competitive salary commensurate with experience.
  • 401(k) retirement plan.
  • Full medical care benefits package.
  • Training and professional development.
  • Company-provided life insurance.
  • Short-term & long-term disability.
  • Paid time off.