Executive Assistant Job at TelyRx in Clearwater

About TelyRx TelyRx is a vertically integrated telehealth pharmacy company operating across 43+ states. We're a fast‑growing business preparing for a public listing in 2026. What We're Looking For We're looking for an Executive Assistant to support our CEO directly, with additional support to the executive leadership team (CFO, CMO, General Counsel). But let's be clear – this isn't a “stay in your lane” kind of role. We need someone who sees what needs doing and does it. Full stop. You'll handle the core EA responsibilities – calendar, travel, logistics – but you'll also be the person who makes things happen when there's no playbook. The exec team is lean and moves fast. We need someone who can keep up, pitch in wherever needed, and never utter the words “that’s not my job.” This is a high‑trust position at the heart of a company going through an exciting growth phase. You'll have visibility into everything, relationships with everyone, and real impact on how smoothly we operate. The right person will become indispensable quickly – not because they're protective of their turf, but because they make everyone around them more effective. This Role Is Perfect For Someone Who Gets energy from variety and hates being bored Takes initiative without waiting for permission Finds satisfaction in solving problems others didn’t even notice Wants to be part of building something, not just filling a seat Brings positive energy and makes the team better just by being in the room Key Responsibilities Calendar & Schedule Management Own the CEO’s calendar across multiple time zones Schedule internal and external meetings Build in appropriate prep time and buffer between commitments Proactively flag conflicts and propose solutions Know what’s coming before anyone has to ask Travel Coordination Book all flights, hotels, ground transportation (domestic and international) Create detailed itineraries with confirmation numbers, addresses, contact info Manage last‑minute changes without drama Track loyalty programs and preferences Handle visa requirements, travel insurance, and any logistics curveballs Executive Team Support Provide administrative support to exec team as needed Coordinate scheduling for leadership team meetings and cross‑functional sessions Assist with travel arrangements for exec team when required Help prepare materials for board meetings, investor presentations, and leadership offsites Act as a coordination point across the executive team – knowing where everyone is and what’s coming up Support onboarding logistics for new senior hires Be a reliable point of contact that the whole leadership team can count on Communication & Coordination Draft routine correspondence Monitor and triage email where appropriate Ensure follow‑ups don’t fall through the cracks Be the connective tissue that keeps information flowing across the team General Support & Everything Else Research and prepare briefing materials as needed Coordinate events, offsites, and team gatherings Manage vendor relationships and procurement for office/team needs Handle ad‑hoc projects that don’t fit neatly elsewhere Spot gaps and fill them before being asked Basically: if it helps the team run better, it’s in scope Requirements Hard Skills (Must‑Haves) Technology & Tools Highly proficient in Google Workspace (Calendar, Gmail, Drive, Docs, Sheets) Comfortable with Microsoft Office (Word, Excel, PowerPoint) Experience with video conferencing platforms (Zoom, Google Meet, Teams) Able to troubleshoot basic tech issues independently Quick to learn new software and systems Familiar with travel booking platforms and tools Experience with expense management software (Expensify, Concur, or similar) Comfortable using AI tools to increase productivity (ChatGPT, Claude, etc.) Administrative Proven experience managing complex, ever‑changing calendars Track record coordinating multi‑leg international travel Strong written communication – can draft professional emails that don’t sound robotic Ability to manage multiple priorities without dropping balls Nice to Have Experience supporting C‑level executives Familiarity with investor relations or board coordination Experience in healthcare, telehealth, or pharmacy sector Project management tool experience (Asana, Monday, Notion) Soft Skills (Equally Important – Maybe More So) “Get It Done” Mentality You see a problem, you fix it – you don’t wait to be asked Resourceful and creative when the obvious solution doesn’t work Comfortable figuring things out on the fly Allergic to the phrase “that’s not my job” Dynamic & Energetic Brings positive energy to the team every day Thrives in a fast‑paced environment where priorities shift Excited by variety, not overwhelmed by it Self‑starter who creates momentum, not friction Team Player & Culture Builder Genuinely enjoys helping others succeed Builds strong relationships across all levels of the company Makes people feel supported and valued Contributes to a positive, collaborative team culture Celebrates wins and picks people up on tough days The kind of person others are glad to see in a meeting Judgment & Discretion Knows what’s urgent vs. what can wait Handles confidential and sensitive information appropriately Can represent the CEO and exec team professionally to external parties Trusted with the information that matters most Proactive & Anticipatory Thinks two steps ahead – “she’ll need X for that meeting” Flags problems before they become crises Connects dots that others miss Manages up effectively – keeps the exec team informed without overwhelming them Adaptable & Unflappable Comfortable with ambiguity and changing priorities Stays calm when plans fall apart at the last minute Flexible on hours when needed (we’re preparing for a public listing – it gets busy) Rolls with the punches and keeps smiling Communication Style Direct and clear – no waffle Knows when to ask questions and when to figure it out Comfortable pushing back respectfully when needed Can communicate effectively up, down, and sideways Ownership & Standards Takes pride in getting things right, every time Doesn’t make the same mistake twice Treats the leadership team’s time as the scarce resource it is Sweats the details because they matter Multi‑Stakeholder Management Comfortable supporting multiple executives with different styles and priorities Can balance competing demands and negotiate timing diplomatically Builds trust quickly with senior leaders Makes everyone feel like they’re the priority Why Join TelyRx! TelyRx is at an inflection point. We’re a profitable, fast‑growing healthcare company preparing for a public listing in 2026. The team is lean, the work matters, and the opportunity to have real impact is significant. We’re building a culture where people take ownership, support each other, and actually enjoy working together. No bureaucracy, no politics, no “that’s above my pay grade.” Just smart people getting things done. If you want to be close to the action, work directly with the leadership team, and play a key role in a company’s growth story – this is it. Logistics Location: Remote (US‑based preferred for timezone alignment) or Hybrid in Clearwater, FL or Dallas, TX Hours: Full‑time, with flexibility required during peak periods, like some weekends. Reports to: CEO directly, with dotted‑line support to executive leadership team To Apply Skip the generic cover letter. Tell us about a time you went above and beyond when you didn’t have to, or a moment where you saw something that needed doing and just handled it. We want to know how you think, not just what you’ve done. If you read this job description and thought “finally, someone who gets it” – we want to hear from you. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Hospitals and Health Care #J-18808-Ljbffr