Operations and Office Assistant Job at Squarexteriors in Oakland

Location: Elmhurst, IL (Headquarters) Employment Type: Full-Time Company: Square Exteriors Inc. About Us Square Exteriors Inc., founded in 2013, is a leading remodeling company specializing in exterior renovations, including siding , roofing, windows , and more. We’re committed to delivering premium craftsmanship and exceptional customer service. Join our growing team and be part of a company that values teamwork, innovation, and professionalism. Job Summary We are seeking a versatile and detail-oriented Operations and Office Assistant to support both administrative and operational functions. This role is essential to ensuring seamless material deliveries, inventory management, and efficient office operations. The ideal candidate will be a proactive problem-solver who thrives in a dynamic environment. Key Responsibilities Material Deliveries and Inventory Management: Coordinate and schedule material deliveries to project sites across the Chicagoland area. Maintain accurate inventory records, conduct regular stock checks, and reconcile discrepancies. Communicate with suppliers (e.g., James Hardie , ABC, Lansing) to ensure timely delivery of high-quality materials. Work closely with project managers and crews to anticipate material needs and address urgent requests. Administrative and Office Support: Organize and maintain office files, records, and databases. Schedule appointments, manage calendars, and assist with meeting preparations. Handle customer communication via phone and email, providing information and resolving inquiries. Support project managers with crew assignments and tracking project progress. Logistics and Coordination: Develop and maintain relationships with suppliers to ensure competitive pricing and reliable service. Assist with data entry, preparing reports, and tracking material usage for projects. Ensure the office is well-stocked and equipment is functional. Qualifications Previous experience in logistics, inventory management, or administrative roles is preferred. Familiarity with construction materials (e.g., siding, roofing) is a plus. Strong organizational and multitasking capabilities. Proficiency with office software (e.g., Microsoft Office, Google Workspace). Excellent communication skills, both verbal and written. Valid driver’s license (if delivery driving is required). What We Offer Competitive salary based on experience. Opportunities for growth and development within the company. A collaborative and supportive work environment. Training programs to enhance your skills in logistics and office management. How to Apply Send your resume and a brief cover letter to sales@squarexteriors.com . Please include “Operations and Office Assistant Application” in the subject line. #J-18808-Ljbffr