Witt/Kieffer is hiring: Executive Assistant in Sarasota

Provide high-level executive support to the President/CEO, notably in the areas of calendar management, preparation of confidential and strategic materials, and support of Board of Director functions. This role serves as the eyes and ears for the President/CEO, filtering requests from internal and external individuals to ensure optimal business operations. The dynamic nature of this position requires the incumbent to exhibit exemplary time management, customer service and operational/process skills, along with the ability to identify and anticipate needs and exercise judgment in all instances. The incumbent must exhibit excellence across a broad range of stakeholders including CFSC Leadership, Board of Directors, staff and external relationships. To perform this role successfully, the incumbent must effectively balance highly sensitive tasks with a high degree of professionalism and care. Responsibilities/Essential Functions Manage the ever-changing calendar of President/CEO. Answer and respond to calls/emails (at times on behalf of President/CEO); escort when necessary. Prepare and monitor travel arrangements and expense/credit card reports; research/follow-up if further information is needed. Draft, review and distribute communications on behalf of President/CEO. Prepare reports, charts, presentations and spreadsheets for Board and/or operational areas; analyze data and make recommendations, as needed. Manage Board communications and administrative components of meetings (including coordination of beverages/meals), annual dinners; receptions, Board Ambassador events (schedule, materials, food) and new Board member orientation. Manage and update Board portal. Take minutes at Board meetings and distribute and file accordingly. Manage Board Governance Committee schedule, documents and Task Forces, as requested. Manage Supporting Organization Board annual meeting schedules, materials and coordinate grant funding requests (i.e., Wetherington Foundation). In support of special projects/initiatives, review, recommend and design processes and strategies that improve or integrate work most efficiently throughout the Foundation; continually refine to ensure achievement of business goals and objectives. Provide administrative support (or other tasks) to team members or throughout the Foundation, as needed. Qualifications At least 5 years in a high-level administrative support role. Excellent verbal and written communication skills; superb interpersonal skills and the ability to effectively deal with a wide range of stakeholders. Highly developed organizational and time management skills; able to effectively multi-task with competing priorities and adapt quickly if conflicts arise. Highly skilled in the areas of process improvement and workflow efficiency. Exceptional attention to detail and accuracy. Experience supporting Board functions preferred. High-level proficiency with Microsoft Suite: Word, Outlook, PowerPoint and Excel (advanced skill preferred). Experience with a Foundation database or other related database tool helpful. Able to self-support for basic computer and network problems; uses appropriate judgment when escalating for additional assistance. EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr