Pathfinder Bank is hiring: Executive Assistant to Chief Executive Officer (City

Executive Assistant to Chief Executive Officer

Join to apply for the Executive Assistant to Chief Executive Officer role at Pathfinder Bank

Base pay range

$69,000.00/yr - $83,000.00/yr

Summary / Objectives

The Executive Assistant to the President & CEO provides highlevel administrative, organizational, and strategic support to the Banks President & Chief Executive Officer. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex priorities in a fastpaced, highly confidential environment. The Executive Assistant serves as a trusted partner to the CEO and acts as a key liaison between the CEO, senior leadership, Board members, and external stakeholders.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events.
• Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO.

Board & Governance Support

• Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and followup items.
• Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner.
• Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements.

Confidentiality & Communication

• Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment.
• Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses.
• Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate.

Operational & Project Support

• Assist with special projects, strategic initiatives, and crossfunctional coordination as assigned by the CEO.
• Track action items, deadlines, and deliverables to ensure followthrough and alignment with organizational priorities.
• Support internal communications, leadership initiatives, and community or industryrelated engagements.

Education & Experience

• Associates degree required; Bachelors degree preferred; or equivalent combination of experience and training.
• Demonstrated experience providing highlevel administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information. Experience supporting senior leadership is preferred.
• Experience in banking, financial services, or a regulated environment strongly preferred.

Knowledge, Skills & Abilities

• Exceptional organizational, timemanagement, and prioritization skills.
• Strong written and verbal communication skills with a high level of attention to detail.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and documentmanagement tools.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders.

Seniority level

• MidSenior level

Employment type

• Fulltime

Job function

• Administrative
• Banking