Executive Assistant Job at Omnicell in Austin

Join to apply for the Executive Assistant role at Omnicell . As the Executive Assistant to the CMO and CPO, you will be pivotal in supporting them as they transition into their new positions at Omnicell. This is an exciting opportunity to assist key leaders in joining our organization, ensuring a smooth integration into the company while managing day-to‑day administrative tasks. Your focus will be on efficiency, confidentiality, and proactive support. This role offers high visibility within the organization and requires discretion to handle complex and confidential matters. Key Responsibilities Manage the CPO/CMO’s dynamic calendar, prioritizing and rescheduling meetings as needed. Oversee domestic and international travel arrangements, including visas and documentation. Ensure smooth communication between the CPO/CMO, Chief of Staff, and internal departments. Work closely and effectively with the CPO/CMO’s and Chief of Staff offices, anticipating needs and providing proactive support. Develop and organize meeting materials, reports, and presentations. Coordinate and plan meetings, conventions, and special events, negotiating services. Track and reconcile the CPO/CMO’s expense reports using Concur, and manage the department budget. Collaborate with the EA team on board and earnings preparation, and provide back‑up coverage as necessary. Serve as the primary point of contact between the CPO/CMO and internal/external stakeholders, handling confidential matters with discretion. Required Knowledge, Skills, And Characteristics Advanced skills in Microsoft Office (Outlook, PowerPoint, Excel, Word). Exceptional ability to manage multiple tasks efficiently in a fast‑paced environment. Strong verbal and written communication skills. Ability to handle sensitive information with confidentiality. Demonstrates initiative and anticipates needs. Flexible in managing changing priorities and occasional ambiguities. Meticulous approach to tasks, ensuring accuracy. Works well with others and fosters a supportive, team‑oriented environment. Provides high‑quality service to stakeholders. Maintains composure and delivers high‑quality work under pressure. Basic Qualifications 3+ years of experience supporting C‑Level executives. Experience in a publicly traded company. Preferred Qualifications Bachelor’s degree in business or communications. Experience with board interactions and video conferencing tools. Seniority Level Not Applicable Employment Type Full‑time Job Function Information Technology Industries Hospitals and Health Care #J-18808-Ljbffr