Executive Assistant Job at Royal Lahaina Resort in Irving

Executive Assistant

The Executive Assistant provides high-level administrative and strategic support to the Chief Financial Officer (CFO) and Chief People Officer (CPO). This role requires exceptional judgment, discretion, and the ability to manage complex priorities in a fast-paced corporate environment. The Executive Assistant will act as a trusted partner to senior leadership, anticipating needs, managing executive workflows, and ensuring seamless day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and experienced in supporting C-suite executives with professionalism and confidentiality.

Responsibilities:

• Provide direct, high-level Executive Assistant support to the CFO and CPO, serving as a primary point of contact for internal and external stakeholders
• Manage heavy, complex, and frequently changing executive calendars, including scheduling meetings across multiple time zones
• Coordinate and prepare materials for executive meetings, leadership reviews, Board-related meetings, and internal presentations
• Handle all confidential and sensitive information with the highest level of discretion and professionalism
• Arrange and manage all aspects of executive travel (air, hotel, ground transportation, itineraries) and process last-minute changes seamlessly
• Prepare, submit, and reconcile executive expense reports accurately and in compliance with company policies
• Draft, edit, and format presentations, reports, correspondence, and other executive-level documents
• Act as a gatekeeper by prioritizing communications, screening requests, and ensuring efficient use of executive time
• Support special projects and ad hoc initiatives requiring independent judgment, problem-solving, and follow-through
• Coordinate logistics for executive meetings, including conference rooms, technology needs, and visitor access
• Greet and host senior visitors, ownership groups, and external partners in a polished and professional manner
• Partner closely with other Executive Assistants and leadership team members to ensure alignment and coverage
• Maintain executive office organization and ensure a professional, well-prepared working environment

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant supporting senior-level or C-suite executives
• Demonstrated experience supporting multiple executives simultaneously in a fast-paced corporate environment
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills with strong attention to detail
• Proven ability to manage competing priorities, deadlines, and shifting demands with composure
• High level of discretion, integrity, and sound judgment when handling confidential information
• Strong organizational, time-management, and problem-solving skills
• Professional presence with the ability to interact effectively with senior leaders, ownership, and external partners
• Proactive, self-directed, and comfortable working independently with minimal oversight.