Executive Assistant & Office Assistant Job at Pocketbook Agency in New York

We’re hiring an Executive Assistant & Office Assistant to support a founding partner at an early-stage venture capital firm. This newly created role is ideal for a highly organized, proactive operator who thrives in a fast-paced, small-team environment and enjoys being the connective tissue that keeps everything running smoothly. You’ll serve as a trusted partner to leadership managing calendars, coordinating logistics, and handling day-to-day operations, so the team can stay focused on investing and supporting founders. This is a high-visibility role with meaningful growth potential at an early-stage venture firm. You’ll gain exposure to founders and investors while playing a critical role in how the firm operates and scales. Responsibilities Manage complex calendars and scheduling for senior partners Coordinate travel, expenses, CRM updates, and vendor relationships Act as primary point of contact for founders, investors, and other high-profile external partners Anticipate needs and ensure meetings are well-prepared and efficient Support office operations and maintain a smooth in-office experience Assist in internal and external event planning Handle sensitive information with discretion Pitch in across projects in a true “no task too small” culture Requirements 3-5 years of experience as an Executive Assistant, scheduler, or operations lead supporting senior executives Exceptional organizational and time-management skills Fluent in AI platforms such as Chat GPT and Gemini Strong written and verbal communication skills Proactive self-starter with sound judgment and attention to detail Comfortable working full-time, in-office, on a small team Interest in startups, technology, or venture capital is a plus Location West Soho (Monday–Friday, in-office) Compensation $90,000 base salary benefits #J-18808-Ljbffr