White Plains Hospital is hiring: WPHPA Office Assistant in Yorktown Heights

Join to apply for the WPHPA Office Assistant role at White Plains Hospital Location: Bedford Hills, NY | Salary: $42,641.00–$52,413.00 Posted: 3 days ago Position Summary The Physician Practice Office Assistant performs diversified office‑clerical duties as well as provides excellent customer service and efficient, positive communication with patients, families, physicians, providers, and outside facilities and individuals. The Physician Office Assistant will be responsible for check‑in/check‑out, patient registration, insurance verification, monitoring physician schedule templates, and other duties assigned by the practice manager. Essential Functions and Responsibilities Schedules and confirms patient appointments and arrivals utilizing Practice Management System whenever available. Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre‑certification for health‑care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete. Answers telephone, relays messages, and provides information when necessary. Maintains files and assists in establishing office systems. Orders office supplies. Operates related office equipment. Attends meetings, takes and distributes minutes. Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicating concerns/problems relating to patients and/or staff with immediate supervisor. Adheres to White Plains Hospital infection control standards including, but not limited to, hand hygiene. Utilizes appropriate steps in the decision‑making process to include recognition and priority setting relating to patient care and practice‑based issues. Collaborates and communicates with the health‑care team. Completes annual mandatory requirements including Occupational Health Requirements. Attends mandatory in‑services. Attends staff meetings as required/requested. Utilizes cost‑containment practices. May prepare and maintain various statistical data. Adheres to all WPH policies and procedures including dress code, behavioral standards/code of conduct, customer service and attendance. Education & Experience Requirements High school diploma or general equivalency diploma (GED required). Previous patient‑relation experience required. Previous physician practice experience preferred. Basic medical terminology, Electronic Scheduling, and Electronic Medical Record experience preferred. Core Competencies Ability to speak, write, understand and communicate in English. Perform multi‑duties in a high‑volume area. Efficiently balance visitors, phone callers, and administrative/secretarial duties. Ability to deal professionally and efficiently with all levels of management and external constituencies. Self‑starter, self‑motivated, and ability to work without supervision. Flexible, organized, and able to set priorities. Excellent telephone manners and communication skills. Exhibit courteous, cooperative, and professional attitude at all times. Retains composure under stress. Physical/Mental Demands/Requirements & Work Environment May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) database and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS database can also be found at the hospital switchboard and Physician Practices saved on a disc. Ability to use computer for extensive periods of time. Occasional lift and/or move of 15 to 20 pounds. Requires movement about the department frequently throughout the day. Ability to sit for extended periods of time. Ability to respond to frequent calls. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital. Seniority Level Entry level Employment Type Full‑time Job Function Administrative Industry Hospitals and Health Care #J-18808-Ljbffr