Office Manager Executive Assistant Job at WizeHire, Inc in Warrendale

Office Manager & Executive Assistant to the Owner Are you an organized, proactive professional who loves supporting people, solving problems, and keeping a fast-paced office running smoothly? Do you excel at managing details, coordinating people, and making sure nothing falls through the cracks? If so, you may be the right fit for our Office Manager & Executive Assistant role. We are a growing estate planning and elder law firm seeking a dedicated, high-integrity professional to support our leadership team and manage the day-to-day administrative functions of our office. This role is essential to the success of the firm and plays a major part in ensuring our attorneys, staff, and clients have an exceptional experience. Responsibilities Executive Assistant to the Owner Manage the Owner’s calendar, priorities, and workflow Handle email organization, correspondence, and follow-up Prepare agendas, schedule meetings, and track action items Coordinate special projects, speaking engagements, and events Serve as a trusted gatekeeper and maintain strict confidentiality Office Management Keep the office running smoothly and professionally each day Support administrative planning, scheduling, and internal communication Maintain office supplies, equipment, workspace organization, and vendor coordination Coordinate with landlords, service providers, and maintenance vendors Assist with technology onboarding and work with IT vendors when issues arise Human Resources Coordination Post job ads, screen applicants, and schedule interviews Assist with onboarding for new hires (workspace setup, accounts, checklists, etc.) Maintain personnel files and assist with HR documentation Support culture-building initiatives and staff communication Help team members with administrative needs Assist client services staff with non-legal inquiries and routing communication Qualifications You Might Be A Great Fit If You Are Exceptionally organized with strong follow-through A proactive problem solver who anticipates needs A strong communicator—professional, warm, and clear Tech-savvy and able to learn new systems quickly Calm under pressure and able to juggle many moving parts Discreet, trustworthy, and able to handle confidential information Someone who takes pride in creating order, structure, and a positive office culture Requirements Bachelor’s degree or equivalent professional experience Prior experience in office management, executive support, HR coordination, or similar roles Experience in a professional services environment (law firm experience is a plus) Strong technology skills (Microsoft Office, calendars, communication tools, etc) Excellent grammar, communication, and interpersonal skills Compensation $55,000 yearly About Sechler Law Firm At Sechler Law Firm, LLC, we believe clients work hard for their nest egg, and they should get to keep it. Our mission is to help great families make great plans. Our process first provides clients with the education necessary to make informed decisions with regard to their planning. Then we put the proper documents and legal framework in place to respond to life’s unfortunate changes. Our Estate Planning law office is headquartered in Warrendale, PA. From this office, we happily serve the residents of Cranberry, Mars, Wexford, Pittsburgh, Butler, and the surrounding communities. As one of the region’s only Certified Elder Law Attorneys, Tim Sechler and his team often assist families from across Western Pennsylvania. #J-18808-Ljbffr