Executive Assistant & Office Manager Job at Highbeam in New York

The executive assistant & office manager keeps the engine running. They support our leadership team by managing the small details that make a big impact—calendars, travel, admin, and operational logistics—while also keeping our New York office welcoming, well-stocked, and efficient. This role will be in-person in New York. Responsibilities Be the right hand to leadership Own complex calendaring, coordinate meetings across time zones, and proactively solve scheduling conflicts. Handle personal administrative tasks to free up leadership time (travel bookings, insurance forms, etc.). Run the office like a pro Maintain a clean, stocked, and functional office environment—including snacks, supplies, and vendor coordination. Manage accounts payable, track office expenses, and assist with people ops tasks like onboarding, access requests and perks. Stay on top of multiple moving threads—project deadlines, office to-dos, and executive priorities. Spot issues before they happen and jump in without being asked. Skills and qualities Hardworking. Won’t shy away from grunt work Smart. Never need to be told something twice Diligent. Reliably able to keep track of different threads High agency. Will get things done Trustworthy. Someone you can personally trust Proactive. Anticipates needs and takes initiative What we offer Chance to join the founding team of a well-funded startup chasing a huge opportunity. We offer: Competitive salary and meaningful equity Great location: Our NYC office is located in NoHo NYC, a short walking distance from the A/C/E, B/D/F/M, N/Q/R/W, 1, 6 trains. Generous paid time off policy We\'re still small: Help us figure out what benefits are most useful for you How to apply Apply by emailing joel@highbeam.co with your resume. Job details Seniority level: Entry level Employment type: Full-time Job function: Administrative Referrals increase your chances of interviewing at Highbeam by 2x Get notified about new Executive Assistant jobs in New York, NY . #J-18808-Ljbffr